DMACC Concurrent Enrollment Counselor Guide

Course #	Course Title	Credits	Prerequisite
MAT 110	Math for Liberal Arts	3	Grade of C- or better in MAT 064 OR ALEKS score of 30
MAT 121	College Alegebra	4	Grade of C- or better in MAT 099 OR ALEKS score of 46
MAT 129	Precalculus	5	Grade of C- or better in MAT 130 OR ALEKS score of 61
MAT 130	Trigonometry	3	Grade of C- of better in MAT 121 OR ALEKS score of 46
MAT 141	Finite Math	4	Grade of C- or better in MAT 064 or MAT 099 OR ALEKS score of 30
MAT 148	Linear Algebra w/Applications	4	Grade of C- or better in MAT 211
MAT 156	Statistics	3	Grade of C- or better in MAT 064 OR ALEKS score of 30
MAT 162	Prin. of Business Statistics	4	Grade of C- or better in MAT 099 OR MAT 156 OR ALEKS score of 46
MAT 211	Calculus I	5	Grade of C- or better in MAT 121 AND MAT 130 OR grade of C- or better in MAT 129 OR ALEKS score of 76
MAT 217	Calculus II	5	Grade of C- or better in MAT 211
MAT 773	Applied Math II	3	Grade of C- or better in MAT 099 OR ALEKS score of 30

DMACC Registration

Concurrent Enrollment

DMACC registration is completed electronically by using a report pulled from the school district’s student information system or through a paper registration form.  Depending on the school, the counselor may be the contact person to run this report. This report will be requested several days prior to the registration date each term.

A DMACC Career Advantage Advisor will register students taking DMACC credit at their high school at the start of each term.  Depending on the school, this process may happen in one of the following ways:

• A Career Advantage Advisor visits each course at the high school associated with DMACC credit.
• A Career Advantage Advisor may gather large groups of students (assembly style) to complete registration.  

Counselors and instructors will be notified via email of the date the Career Advantage Advisor will be registering students for DMACC courses as well as the format of the registration process at that high school.  

Instructors should inform the Career Advantage Advisor of any students who are missing on the day of registration so the necessary steps can be taken to get the student registered.  If you have a student who asks to be added after the registration date, contact your Career Advantage Advisor to ask if a student can be added at that point in time.  

Students can view a list of DMACC classes taught at each high school. 

OLCA (Online) 

New registration links are required each semester and will be provided to the Counselor via email from the OLCA/OCCO office.  Here is the timeline for when Counselors can expect to receive the registration links:

• Fall Registration - email with links will be sent in April (registration ends mid-July)
• Spring Registration - email with links will be sent in October (registration ends in November).

Late registrations will be accepted if seats are still available for the class.

Registration for OLCA is an electronic process and has two options:

1. Student Completed Registration Form 

Counselors can send a “student link” to register themselves independently. No student login is required.  After the student submits the form, it is automatically sent to their guidance counselor for you to approve/deny.  After the counselor has logged in and approved or denied courses, they will hit “submit” which will send the form onto Megan Mudd/Staci Scholten to register the student.  

2. Counselor Completed Registration Form 

Counselors may fill out the form. Sign-in is required. You must click on “Create New Form” at the top of the page and a blank registration form will appear. After counselors hit “submit”, the forms will be sent to Megan Mudd/Staci Scholten to register the student.

Important Notes: 

• The course option drop down will include ALL available DMACC online courses.
• It is recommended that when you email this link out to students, it should include a list of courses that the student can select from for your specific high school.  While the students will still be able to see all the courses when they use this form, they will know that not all the options are available to them depending on the high school they attend. 
• Counselors will approve/deny courses.  If a student selects a course that is NOT approved by your specific high school, you will be able to deny that course and then follow up with the student.  

 OCCO (On-Campus)

New registration links are required each semester and will be provided to the Counselor via email from the OLCA/OCCO office.  Here is the timeline for when Counselors can expect to receive the registration links:

• Fall Registration - email with links will be sent in April (registration ends mid-July)
• Spring Registration - email with links will be sent in October (registration ends in November).

Registration for OCCO is an electronic process and has two options:

1. Student Completed Registration Form 

Counselors can send a “student link” to register themselves independently. No student login is required.  After the student submits the form, it is automatically sent to their guidance counselor for you to approve/deny.  After the counselor has logged in and approved or denied courses, they will hit “submit” which will send the form onto Megan Mudd/Staci Scholten to register the student.  

2. Counselor Completed Registration Form 

Counselors may fill out the form. Sign-in is required. You must click on “Create New Form” at the top of the page and a blank registration form will appear. After counselors hit “submit”, the forms will be sent to Megan Mudd/Staci Scholten to register the student.

Important Notes: 

• Please use DMACC’s online schedule to search for the class course registration number (CRN). The CRN number will be required to register for the class.  
• Counselors will approve/deny courses.  If a student selects a course that is NOT approved by your specific high school, you will be able to deny that course and then follow up with the student.  

Career Academy - Academy Advisors 

Application

Students who are interested in signing up for a DMACC Career Academy need to start by completing the Career Advantage Application.  Students should follow these steps:

• Go to the DMACC Career Advantage website
• Click on “Classes at DMACC”
• Click on How to Sign Up for DMACC Career Academy Classes
• Click on DMACC Career Academy Application and create an account. Once the account is created, the student will receive an email from DMACC.  The student will open the email and click on the link provided to verify the account they just created.
• Once verified, the student will click “Apply Online” at the top of the page.
• The student will sign in using the username and password they created in the previous step.
• Once the student completes and submits the application, they will receive a confirmation email from DMACC.
• In a few days, students who have not previously taken DMACC credit will receive two emails from DMACC. “Step 1” will contain their DMACC username and DMACC ID number. The second email, “Step 2”, will contain their temporary password. If the student has taken DMACC courses previously, they will already have this information.  

Troubleshooting

• For assistance completing the Career Advantage Application, please contact:  DMACC Admissions at admissions@dmacc.edu or at 515-965-7337.
• For assistance with issues related to DMACC username or password, please contact: DMACC Tech Support at techsupport@dmacc.edu or at 515-965-7300.

Registration

Career Academy registration opens in January for the upcoming school year. Programs are first-come first-serve, so we encourage students to apply early. Students can pre-register up until the first day of class for both fall and spring semesters (pending seat availability). 

Concurrent Enrollment Instructor Information

Concurrent Enrollment Instructor Eligibility 

In alignment with Senior Year Plus (SYP) legislation and guidance from the Iowa Department of Education, all Concurrent Enrollment instructors must meet the following minimum qualifications:

• A Master’s Degree or higher in the discipline to be taught, or in a closely related field
• Relevant professional experience or certifications, when appropriate

Please note: These represent the baseline qualifications required by state policy. To ensure academic -level standards, additional criteria may be established by individual academic departments. This may include discipline-specific credentials or targeted training prior to teaching a course.

Concurrent Enrollment Instructor Expectations & Support
(Aligned with NACEP Faculty and Curriculum Standards: FAC1 FAC3, C1C3)

Concurrent enrollment instructors are critical partners in the Career Advantage program, bridging high school and college-level instruction. DMACC is committed to ensuring that all concurrent enrollment courses meet the same academic standards, rigor, and learning outcomes as those taught on DMACC campuses. To support this, instructors are provided with structured onboarding, academic mentorship, and professional development.

Instructor Onboarding & Orientation 

All new concurrent enrollment instructors must complete an instructor orientation prior to teaching a DMACC course. Orientation includes:

• Overview of DMACC policies and procedures (FERPA, academic integrity, grading, etc.)
• Review of syllabus expectations, course requirements and learning outcomes
• Canvas access and instructional technology training
• Course registration, grading timelines, and communication processes

Instructors receive access to DMACC tools and resources, including master syllabi, sample assessments, and support contacts.

Course Syllabi, Curriculum, and Assessment 

All concurrent enrollment instructors are required to:

• Use the DMACC-approved syllabus with standardized course competencies, grading policies, and learning outcomes
• Align instruction and content to the expectations of the academic department
• Administer equivalent or approved assessments used in the on-campus sections of the course

Curriculum updates are communicated regularly. Instructors must implement approved changes and consult their faculty liaison before making any modifications to course texts, materials, or delivery.

College Faculty Mentorship

Each concurrent enrollment instructor is assigned to a DMACC faculty liaison, who serves as a subject matter mentor and academic resource. Faculty liaisons:

• Provide discipline-specific guidance and feedback
• Support consistency in curriculum, grading, and student learning outcomes
• Conduct course observations and serve as a point of contact for instructional alignment

Ongoing communication with faculty liaisons strengthens alignment between high school and college expectations.

Annual Professional Development

To maintain eligibility as a concurrent enrollment instructor:

• Participation in annual professional development is required
• Events may be in-person, virtual, or asynchronous
• Topics include curriculum updates, assessment alignment, instructional strategies, and best practices in dual credit instruction

Professional development ensures instructors remain informed and supported while enhancing the quality of student experiences.

Empowering Excellence

DMACC values the expertise of its concurrent enrollment instructors and is committed to fostering meaningful, collaborative relationships between high school educators and college faculty. This partnership supports academic integrity, innovation in instruction, and student success across all Career Advantage courses.

Implications of Beginning a College Transcript

The grades a student earns in concurrent enrollment courses become a part of a permanent college transcript. Grades lower than a “C” could have an impact on transferability of the course, college academic standing, and eligibility for financial aid after high school.  Students are encouraged to log into myDMACC at the start of each semester to confirm registration in DMACC credit coursework as well as the end of the semester to view DMACC grades and to ensure transcript accuracy.    

Roster Checks

Instructors will receive an email from a DMACC Career Advantage Advisor each term if they need to check their rosters. This will occur after all registrations have been processed. This is extremely important to complete. It allows DMACC to verify if we are missing students who should be registered OR to drop a student who is no longer in the course. Students who remain registered but are not in the course will receive an “F” on their DMACC transcript.

Attendance Reporting

Instructors will receive an email from a DMACC Career Advantage Advisor each term when it is time to verify attendance. This will occur after all registrations have been processed. This is extremely important to complete. Instructors will report students who have attended or are currently attending as (AT) and students who have never attended or are not attending as (NA).   

If an instructor marks a student as Never Attended (NA), they are asked to verify with their high school counselor. All students who are reported as Never Attended will be administratively dropped from their course(s), after the reporting window closes. Students and instructors will be sent a notification from the Academic Records Office to their DMACC email.  If a student was unintentionally dropped from the course, please contact the Career Advantage Advisor for your high school.

Midterm/Progress Reporting

Instructors will be emailed when the web is open for progress reporting.  Instructors will report students with either a midterm grade or a QA (representing the student has quit attending and will be administratively dropped from the class).  

If an instructor marks a student as Quit Attending (QA), they are asked to verify with their high school counselor.  All students who are reported as Quit Attending will be administratively dropped from their course(s), after the reporting window closes. Students and instructors will be sent a notification from the Academic Records Office to their DMACC email.

Final Grade Reporting

Instructors will be emailed when the web is open for final grade reporting.  Instructors will report a final grade for each student in the course. If the student is assigned a final grade of “F”, the instructor additionally need to enter the last day the student attended class.

Drops/Adds

Below is the process to follow if a student would like to add or drop a DMACC course after the instructor verifies attendance.

• Adding a Student - The instructor or high school counselor will need to complete either the Career Advantage Registration Form (for students who are not registered for any other DMACC courses for the term) or the Career Advantage Drop/Add Form (for students who are registered for other DMACC courses for the term).  The completed form should be sent to the Career Advantage Advisor by the established deadline (see Career Advantage Calendar below for deadline date). 
• Dropping a Student - The instructor or high school counselor will need to complete a Career Advantage Drop/Add Form.  If possible, the student should sign the drop form. However, if the student is no longer at the school or cannot be contacted, the counselor may sign on behalf of the student.  The completed form should be sent to the Career Advantage Advisor by the established deadline (see Career Advantage Calendar below for deadline date).  

Academic Standing Procedure 

For students to be in good academic standing at DMACC, they must maintain a cumulative grade point average (GPA) of 2.00 or higher AND have a 67% completion rate.  Successful completion is defined as achieving a grade of D- or better.  

If a student drops below a 2.00 GPA and/or does not complete 2/3 of their coursework each semester at DMACC, we have a three-step academic standing policy:

Step 1: Academic Warning

• A student whose cumulative GPA falls below 2.00 and/or whose cumulative credit completion rate falls below 67% at the end of any term will be placed on Academic Warning for the next term of enrollment.
• If a student is placed on Academic Warning, they will receive a letter that lets the student know they need to maintain their GPA and drop courses by the deadline. 
• A student on Academic Warning will remain in this status if their term GPA for the term following their placement on Academic Warning is 2.00 or higher but their cumulative GPA remains below 2.00 and/or their completion rate for the term is 67% or higher but their cumulative credit completion rate is below 67%.  
• A student on Academic Warning will return to a status of good academic standing when their cumulative GPA is raised to 2.00 or higher and their cumulative credit completion rate is 67% or above.

Step 2: Academic Conditional Enrollment

• A student on Academic Warning who earns a term GPA of less than 2.0 and/or has not completed 67% of credits attempted for the term will be placed on Academic Conditional Enrollment for the following term of enrollment.
• If a student is placed on Academic Conditional Enrollment, they will receive a letter that lets them know they will need to meet with their Career Advantage Advisor to complete an Academic Improvement Plan (AIP). The AIP is signed by both the student and their Career Advantage Academic Advisor.
• A student on Academic Conditional Enrollment will remain on this status if their term GPA for the term following their placement on Academic Conditional Enrollment is 2.00 or higher but their cumulative GPA remains below 2.00 and/or their completion rate for the term is 67% or higher but their cumulative credit competition rate is below 67%.
• A student on Academic Conditional Enrollment will return to a status of good academic standing when their cumulative GPA is raised to 2.00 or higher and their cumulative credit completion rate is 67% or above.   

Step 3: Academic Disqualification

• A student on Academic Conditional Enrollment who earns a term GPA of less than 2.00 and/or does not complete 67% of term credits attempted will be placed on Academic Disqualification and may not be allowed to enroll in credit course work. 
• If a student is placed on Academic Disqualification, they will receive a letter that lets them know they will need to meet with their Career Advantage Advisor to complete an Academic Improvement Plan (AIP).  The AIP is signed by both the student and their Career Advantage Advisor.  
• During this meeting, the Career Advantage Advisor will talk with the student on next steps.

Grade Changes

If an instructor enters in a student’s grade incorrectly, they should request a Change of Grade form from their Career Advantage Advisor. The instructor should complete the form and return it to the Career Advantage Advisor.  Grade change requests must be submitted no later than one year after the term in which the student was officially enrolled in the course.  

Incomplete Grades

An incomplete grade is generally granted by the instructor when special circumstances beyond the student’s control prevent completion of a course. After an instructor has agreed to grant an incomplete, the instructor should contact their Career Advantage Advisor to outline the steps in the process which will include the completion of an Incomplete Grade Contract which will list the requirements/guidelines for completion of the course.  When accessing the Incomplete Grade Contract, Counselors will need to use their DMACC credentials to log in.

Grade Appeal

When a student believes they have received an incorrect final course grade, the first step is for the student to follow-up with their instructor for the course.  Following instructor communication, if a student believes they have received an incorrect final course grade, the student may complete the Appeal of Final Course Grade form. When accessing the Appeal of Final Grades form, students will need to use their DMACC credentials to log in.

President’s List/Dean’s List

Students who complete a minimum of six credit hours a term (fall or spring semester) of DMACC credit coursework if they received a 3.50 - 3.99 GPA or the DMACC President’s List if they receive a 4.0 GPA. Students who are placed on the President’s or Dean’s List will be mailed a certificate of recognition.  

Honor Cords/Honor Medallions/DMACC Graduation Application 

Any Career Advantage student who completes a DMACC credential may receive an honor cord.  

• To receive an honor cord, students must submit a DMACC Graduation Application by the application deadline and be approved by the DMACC Graduation Office. 
• A student will receive only one honor cord per year (even if they complete multiple awards).
• Honor cords will be mailed to High School Counselors to distribute to students.

Any Career Advantage student who completes a DMACC Liberal Arts AA/AS may receive an honor medallion.

• To receive an honor medallion, students must submit a DMACC Graduation Application and be approved by the DMACC Graduation Office. 
• A student will only receive one honor medallion (even if they complete multiple associate degrees).  
• Honor medallions will be delivered to High School Counselors to distribute to students.

DMACC Resources for Students

Career Advantage Webpage - The Career Advantage webpage is to support and assist students and counselors.

Helpful Links - The student resources helpful links webpage includes information and links to the following resources: 

• Admissions
• Career Center 
• Counseling 
• Disability Services 
• Library 
• Transfer Option 
• Tutoring

In addition, students and counselors can access DMACC's Policies and Procedures which include:

• Academic Standing  Satisfactory Academic Standing 
• Advanced Placement (AP)
• Confidentiality of Student Records  FERPA
• Petition for Policy Waiver
• Student Conduct, Discipline, and Appeals (Academic Integrity/Academic Misconduct)

myDMACC - Each new Career Advantage student receives a DMACC ID, username, and password to log into their myDMACC account where students can access the following resources: 

• ALEKS (math assessment)
• Bear Tracks (degree progress)
• Canvas (online learning platform)
• DMACC Career Advantage Advisor Information 
• DMACC E-mail 
• New Student Orientation 
• Registration Information 
• Transcript Request Form (to send official transcript to other colleges/universities)
• Unofficial Transcripts

Tech Support - If a student does not know their myDMACC log in, they can contact DMACC Tech Support at 515-965-7300 or techsupport@dmacc.edu. DMACC Tech Support can also be utilized if a student is having issues with Canvas or needs assistance setting up their Microsoft Authenticator App.  

Transcript Request - Students can request a DMACC transcript at any point. They can send a transcript from DMACC or from the National Student Clearinghouse. 

Visiting DMACC

Students who would like to visit DMACC can view the Explore DMACC webpage for a variety of opportunities.  

DMACC Work-Based Learning

Connecting Today’s Students to Tomorrow’s Careers!

DMACC’s Work-Based Learning (WBL) provides activities and resources for students, educators, and businesses across central Iowa. We connect education and business by providing students with opportunities to increase awareness of career options, explore careers and workplaces virtually and in person, and get a start in their careers with earn-and-learn programs. Through work-based learning events, courses, and special programs, DMACC WBL helps students find their next step toward a rewarding career! 

Career Exploration Events: Students can explore upcoming DMACC Career Discovery Events.  

Career Exploration Days: Hosted at a DMACC location, these events allow 9-12th grade students, parents, and educators to explore a career pathway by attending hands-on activity sessions and demonstrations. They will learn about DMACC educational programs and connect to future careers and professionals.

Worksite Industry Tours: These events are hosted by a business and are open to 11th and 12th graders. Students will meet with professionals to learn about the company and specific careers. These events are designed for students, and transportation is the student’s responsibility.

Virtual Sessions: These events provide a virtual option for students to learn about businesses, specific careers, and professional skills that are significant for today’s job market.

Career Discovery Video Library: Check out DMACC's on-demand library of recorded professionals talking about their industry, careers, and career path. Explore various local careers through short 20-minute presentations. 

DMACC High School Supports

Career Advantage Academic Advisors

Who We Are

• Each high school is assigned a Career Advantage Academic Advisor to support students who are earning college credits while in high school.

How We Can Help

• Information about DMACC courses students can take while in high school
• Planning course schedules
• Degree Audits 
• Programs at DMACC and how to apply/be accepted
• Completing program prerequisites while in high school
• How DMACC credits transfer to other institutions
• Scholarships and financial aid

College and Career Transition Counselors (CCTC) 

Who We Are 

• In addition to Career Advantage Academic Advisors, some high schools have College and Career Transition Counselors (CCTC) who assist high school juniors and seniors, and other specified populations, with all post-secondary options available as well as assist students accepted to DMACC during their first year of college. 

How We Can Help 

• College and career exploration 
• Visiting and selecting a college or apprenticeship 
• Applying to college or apprenticeships
• Assistance with financial aid for college  

DMACC - Important Contacts