The College Judicial Hearing Board (CJHB) is a group of faculty, staff and students nominated by Provosts at each campus to hear disciplinary cases considered to be serious violations of the Student Code of Conduct.
College Judicial Hearing Board Procedures
- The Judicial Officer shall send to the student involved a Notice of Charge/Hearing.
- The Notice of Charge/Hearing details the alleged violations of the student conduct code, a summary of the alleged misconduct, names of any witnesses intended to be called at the hearing, the time and date of the hearing, the student's rights and a copy of the
Student Conduct, Discipline, and Appeals Procedure ES4630.
- The Notice of Charge/Hearing shall be sent by registered mail to the student's last known address or delivered in person with receipt acknowledged in writing by the student.
- If the student charged cannot appear at the time specified, the student must contact the Judicial Officer at least two (2) business days before the hearing is scheduled to arrange a different time for the hearing.
- If the student has not contacted the Judicial Officer and/or does not appear at the hearing, the College Judicial Review Board may make a decision of responsibility or non responsibility and the sanction.
- The College Judicial Hearing Board will be comprised of five members (two faculty members, a student, and two staff representatives). The board will hear all evidence in the case including witness testimony and documentation and make a decision as to whether the student is responsible or not responsible for the alleged violation and determine an appropriate sanction.
- Each campus will have at least six trained members to serve on the College Judicial Hearing Board. Members will be appointed by the campus Provost and will serve for a term of three years.
- One member of the College Judicial Review Board will serve as Chairperson and shall preside at the hearing; shall inform the student of the charge, the hearing procedures, and his or her rights; and shall answer any questions the student charged may have on these matters.
- The Judicial Officer may request that College personnel be present during a hearing without consultation with the student. Additionally, College personnel serving as witnesses may have their supervisors present during a hearing while testimony is being given.
- The hearing will be recorded and a copy of the recording will be maintained for a period of five years. The recording will remain the property of the College.
- The Provost/Dean or Judicial Officer shall present the College's case and shall offer information, which may include written testimony and witnesses in support of the charge. The student charged may then present his or her case and may offer information, which may include written testimony and witnesses in his or her behalf.
- The student charged has the following rights at a hearing:
- Right to due process
- Right to a hearing
- Right to notice of allegations and summary of facts in the case
- Right to have up to two advisor(s) present during the hearing
- Right to attend the hearing and present on your behalf
- Right to refuse to participate in the hearing
- Right to present summary of case from their viewpoint
- Right to present documentary, testimonial, or physical evidence
- Right to call witnesses which have a direct bearing on the case
- Right to submit questions for witnesses
- Right to the College Judicial Hearing Board's decision based on the evidence presented at the hearing and evaluated by the standard of preponderance of the evidence
- Right to be notified of the final decision of the hearing
- Right to appeal the final decision
- The College Judicial Hearing Board Chairperson may exclude irrelevant, immaterial, or unduly repetitive information.
- Advisors for the student may assist the student with the preparation of the hearing, but may not actively participate by questioning witnesses, cross-examining witnesses or other participants or formally addressing the hearing participants as stated in
Procedure ES 4625.
- The College Judicial Hearing Board's decision based on the standard of preponderance of the evidence as to whether a student regulation was violated and the appropriate
sanction, if any, will be sent within five business days to the student by registered mail at the last known address provided to the college by the student. This letter will include the reasoning by which the decision was reached. The action is effective upon the date the notification was written. A copy of the letter will be placed in the student's disciplinary file maintained by the Judicial Officer.