Faculty FAQs

What if students ask me for permission to be registered into a full course?

Students can no longer ask you to sign a registration form, send an email to Registration or use the Online Instructor Approval Request form.

Students will use the DMACC Web Information System to place themselves on waitlists for full courses (on a first come - first serve basis). If a course has waitlisting available and is filled to capacity, the student may choose to be placed on the waitlist. If a seat becomes available, the first student on the waitlist is notified automatically, via DMACC email. Then, they may register themselves within 24 hours. If a student misses the 24-hour deadline to register, they forfeit the seat and are removed from the waitlist. This process continues up to one week before the first day of the part of term for that course.

When will the web be available for me to report grades?

The DMACC Registrar's Office sends email reminders throughout the term. These emails include a chart that outlines the deadlines for each part of term. Reminders are also posted in the DMACC Daily. Check your email for messages from registrar@dmacc.edu or call 515-964-6341 for additional assistance. or call 515-964-6341 for additional assistance.

Why is the Web unavailable for me to enter grades?

Check the part of term of your class and refer to the POT Timeline attached to your official grade roster email for entry dates and times. The DMACC Registrar's Office sends email reminders throughout the term. These emails include a chart that outlines the deadlines for each part of term. Reminders are also posted in the DMACC Daily. Check your email for messages from registrar@dmacc.edu or call 515-964-6341 for additional assistance.

If I missed the grade reporting deadline for the web entry, how can I submit my grades?

Contact your dean's/provost's secretary, who can request a paper roster. When you receive the paper roster, enter the grades and then deliver it or send via intercampus mail to the Ankeny campus, Registrar's Office, Building 1.

What can I do if I missed the NA or QA/Progress reporting deadline?

Notify the student directly, and make the Financial Aid Office aware of the situation.

Where can I get the Incomplete Contract (ES4562) and Extension of Time for Incomplete Contract (ES4563) forms?

These forms are located on the DMACC intranet at: http://my.dmacc.edu, then Policies & Procedures, then Student Policies & Procedures, then Category G.

How do I change a student's grade?

Complete a change of grade form, which you can get from your dean's/provost's secretary.

Why is this student on my final grade roster if they have never attended my class?

If you did not report the student as NA/QA at the designated time and the student did not drop the class, you must assign the grade the student earned based upon his/her completion of course requirements.

If a student has been attending my class but is not on my final grade roster, how can I assign a grade?

If not on your roster, the student is not enrolled in your class. Let the student know they need to contact DMACC Registration for further information.

Should I sign a student's course add form after my course has begun?

It is your prerogative to sign or not sign. However, students should be made aware of the consequences of adding a course late. If you feel the student's grade will be impacted, they should be told before you sign the form.

Why did my student's grade change from "I" (Incomplete) to an "F" before I could assign them a grade?

Incomplete Contracts only extend the deadline for completion of a class to midterm of the subsequent term. To extend it further, an Extension of Time can be filed, allowing the student till the last day of the subsequent term to complete and submit their work. After that, a change of grade would need to be submitted by the instructor showing "F" to assigned grade.

Can I approve a student's enrollment in a full class via email?

If you approve, students should complete an add form, obtain your signature and bring it to Student Services for processing. If you feel that the student has extenuating circumstances that prevent him or her from completing this procedure, you may send an email directly to the registration lead (jaemehiser@dmacc.edu) or Registrar from your DMACC email account. To efficiently assist the student, your email must include the student's full name, ID number, and CRN. Emails sent directly to a student and forwarded to Registration will not be accepted.