Commission Charter

Charter for Diversity Commission of
Des Moines Area Community College

Creation Date: February 6, 2007
Last Revision Date: March27, 2012

I. Mission/Vision/Goals

Mission: Diversity awareness is the full recognition and appreciation of human value. Des Moines Area Community College will actively advocate for diversity awareness and ensure the integration of diversity into all aspects of institutional life.

Vision: To create a culture in which all people are valued and supported, and to celebrate the similarities and differences among us. In doing so, we will prepare the DMACC community to live, to learn, and to work together in a global society.

Goals:

  • Engage students in an open, supportive, and responsive environment.
  • Use teaching and learning styles and strategies to reflect diversity.
  • Offer curriculum that reflects a multicultural as well as global society.
  • Offer diversity education and development opportunities for the DMACC community.
  • Plan activities and special events on our campuses that promote diversity.
  • Actively recruit staff and students who represent a diverse world.
  • Establish a district-wide communication system to share information about the function and activities of the Diversity Commission.
  • Seek partners to advocate diversity in the DMACC region.
  • Identify and implement best practices in diversity awareness.

II. Structure

Chair -

Selection - Elected by Commission
Term - One year with possibility of one additional year
Succession -

  • A Vice-chair will be appointed or elected and will serve as chair the following year; he/she will complete term if Chair is unable to act.
  • The retiring chair will serve as Past-chair either as a voting member of the Commission if his/her Commission term has not expired, or as a non-voting advisor if his/her Commission term has expired.
  • If a Vice chair assumes the Chair, a new Vice-chair will be elected by the Commission

Commission Members -

Selection:

  • Campus positions -one from each campus; recommended by Commission and approved by provost of that campus (total of6 positions)
  • District at-large positions- recommended by Commission from any campus or offices that serve the entire college; approved by President (9 positions, three of which could be students)
  • Ex-officio positions - non-voting positions filled by President of DMACC and Executive Vice President of Academic Affairs of DMACC

Terms: (Campus, District at-large positions)

  • Commissioners will serve three-year terms.
  • An additional year may be added for Chair/Vice-Chair if necessary to complete term of the position
  • Charter members will serve a minimum of two years.
  • One third of Commission members' terms will expire at the end of each academic year, except for the charter year.
  • Rotation of members will begin at the end of the Commission's second academic year so that a maximum of one third of Commission terms will retire every year.
  • Retiring members will remain off the Commission for one year.
  • Members may serve two consecutive terms before retiring if approved by majority of the Commission.

Replacement of members/Completion of Commission
If members do not complete their terms, or if campuses do not designate members, those positions will be filled as at-large positions by appointment of the Commission Chair and approved by the President.

Criteria for removal from Commission
Excessive absenteeism may be cause for removal by the respective Provost or by the President.

Alternate members
If a member is unable to attend a meeting, he or she should identify a voting alternate to attend the meeting.

Committees -

Designation
Committees will be created and maintained at the discretion of the Commission.

Membership

  • Committee members will be selected by Commission members responsible for that particular area.
  • The number of members on a committee will be determined by the Commission.
  • The term of service on a committee will be two years.

Leadership
A member of the Commission will serve as the committee chair for each of the areas of emphasis.

Ares of Emphasis
Curriculum - The purpose of the Curriculum committee is to develop and maintain a working model for a diversity requirement for A.A. graduates, to encourage the inclusion of diversity competencies and activities in all DMACC programs, and to promote an academic culture of "diversity across the curriculum."

Human Resources - The purpose of the Human Resources Diversity Committee is to work with the Affirmative Action Committee to ensure DMACC's policies and procedures do not present any barriers to the fair and equitable treatment of our employees and job applicants. The committee also provides input for the faculty and staff development diversity awareness training activities including the annual in-service.

Student Services- (Academic Support/Student Life) - The purpose of the Student Concerns standing committee is to address all student initiatives and concerns relating to the mission of the Diversity Commission. This standing committee will be composed of two sub-committees: Academic Support and Student Life. The chairs of each sub-committee will co-chair the standing committee.

Events/Marketing - The purpose of the Events/Marketing standing committee is to identify and organize events that would help to create an atmosphere of diversity at DMACC and to encourage participation of college and surrounding community members through appropriate means of promotion.

Community Relations/Partnerships - The purpose of the Community Relations/Partnerships standing committee is to increase and improve DMACC's connections to the greater community by developing partnerships with other area businesses in order to promote an atmosphere of valuing diversity.

Ad Hoc Committees
Ad hoc committees will be created and maintained as deemed necessary by the commission.

III. Meetings

Frequency
The Commission will have at least two regular meetings a semester.
Emergency sessions may be called by the chair as deemed necessary.

Rules of Order
Meetings will be conducted using a limited version Robert's Rules.

Agenda
A published agenda will be distributed to Commission members at least two days prior to a regular meeting by the Chair.

Voting
The Commission may act if there is agreement of a majority of those members present, but there must be a minimum of nine voting members.

Minutes
Minutes of each meeting will be recorded and archived.
Minutes of the previous meeting must be approved by the Commission members.

IV. Authority

The Diversity Commission will recommend actions, either initiated by a Diversity Commission Committee or by the Commission, to the Executive Vice President of DMACC who will then take the recommendation to the President's Cabinet. If the recommendation is approved by the Cabinet, the Cabinet will direct appropriate individuals, offices, or departments to carry out the decisions.

V. Accountability

The Diversity Commission will submit a yearly summary of actions to the President.

VI. Budget

The Commission will use funds designated to them by the Board as discretionary funds to be used for speakers, brochures, conferences, or other expenses deemed necessary by the Commission which contribute to the achievement of the goals and mission.

VII. Changes to Charter

Changes to the charter of the Diversity Commission must be done by a 2/3 vote of the sitting Commission at two consecutive meetings.