June Spring Completion Protocols
As directed by MD Isley, VP of Academic Affairs, Academic Deans/Provosts/Director of Continuing Education will work with Faculty Chairs/Lead Faculty to develop a schedule to allow spring courses and trainings to complete in-person contact hours
between June 1-30, in compliance with the guidelines, recommended by the DMACC Come Back Strong Committee and approved by the Executive Committee.
The goal is to have spring completion occur before limited summer in-person classes begin as much as possible to ensure social distancing and reduced building occupancies.
Approval of Completion Plan/Schedule
Faculty/Director will following the
Spring Completion Guidelines document recommended by the Come Back Strong Committee and approved by the Executive Committee to develop a plan including specific dates/times, room(s)/building or off-site location, number of students per session to ensure social distancing guidelines and note any program specific safety/hygiene protocols.
- Faculty/Staff will submit a recommended plan using
electronic approval form to be approved by Dean/Provost/Director of Continuing Education.
- Supervisors will monitor all plans to ensure room and building occupancies are within guidelines. Records of all approvals including relevant details will be maintained and accessible in online directory by the Come Back Strong Committee, Supervisors, Security, and the Exec. Committee.
- Once approved, all details will be added to AdAstra as an '"event" to ensure physical plant has utilities turned on, custodial is able to prepare space for occupancy and conduct follow-up cleaning and security (if applicable) can ensure building unlocked.
(If room is not on AdAstra, building and room will not be accessible.)
- Students should receive 2 weeks notice, if possible, about upcoming return schedule dates to allow them to adjust their work and personal schedules.
- Students and employees should avoid accessing rooms or spaces outside officially scheduled classroom or lab.
Assessments and Testing
If opening for spring completion assessments, employees overseeing that area should require appointments to ensure appropriate social distancing and ratios. Larger group sessions may be conducted in larger open spaces (corridor at Southridge, for example) to allow for enhanced social distancing and 50% building occupancies.
Notification to Students
- Students should be provided at least 2 weeks advanced notice, if possible, of any requirement to return to the College to complete spring classes, labs or testing.
- Supervisor will designate someone to call students the day before classes begin and review the following:
- face coverings/other PPE required and steps to attain
- building entrance to use
- food or drink rules
- how breaks will be conducted
- any lab specific requirements or protocols.
- Faculty will send email with requirements and protocols to students in advance of class meeting and also review protocols and conduct expectations during first class meeting.
- Faculty are responsible for ensuring student adherence to expectations per DMACC Student Code of Conduct.
Email Language to Students
DMACC is taking steps to mitigate the spread of the COVID-19 coronavirus. Students will follow faculty directives regarding social distancing and safety protocols including making every effort to maintain a six foot distance between yourself and others, wearing a cloth face covering in Campus buildings, and assisting with any necessary cleaning protocols. Failure to do so could result in disciplinary sanctions as outlined in the
DMACC Student Code of Conduct.
Maintaining face coverings and distancing, faculty can decide if food and/or beverages may be brought into their classrooms with established lab restrictions still in place. Staggered breaks will be offered to allow you to safely use restrooms and go off Campus to eat between classes, when possible. Students are asked to use the building entrance as directed and only access assigned classrooms and labs. Common spaces and lounges are not open at this time. If you are not feeling well or have a fever, please inform your faculty member by email or phone and do not come to Campus. Students who need accommodations during or after a COVID-19 related illness are encouraged to talk with faculty and apply through the
Disability Services Office.
Positive COVID-19 cases should be reported immediately to your faculty member and also by completion of a
DMACC Incident Report. Additional College updates and resources can be found on the
Follow all steps as outlined in the
HR Supervisor Checklist. Communicate to employee required safety protocols, ensure training and Code of Conduct are completed in
SafeColleges, and designate someone to call students the day before classes start to review conduct expectations and safety protocols. Supervisors are responsible for ensuring employees follow safety protocols and ensure room/building/signage ready as outlined below. Cleaning checklists posted on room doors should also be monitored to ensure cleaning is occurring on a regular basis. Review positive case protocols and be prepared to respond accordingly.
Faculty are asked to work with students who may not be able to participate in in-person classes due to health related issues involving themselves or a family member. Just like DMACC accommodating impacted employees, faculty should be flexible and creative in determining how they apply attendance policies, award extensions on due dates, and allow make-up opportunities. Students who need accommodations during or after a COVID-19 related illness are encouraged to talk with faculty and apply through the
Disability Services Office.
Student Conduct Issues
Faculty should use the standard DMACC student conduct guidelines and procedures to address failure to adhere to directives regarding safety including wearing a mask, maintaining social distancing, etc. as outlined in the
DMACC Student Code of Conduct.
July/August Summer Term Classes 202003
As directed by MD Isley, VP of Academic Affairs, any courses requiring in-person contact hours must be approved by the VPAA prior to scheduling. Summer Part of Term 5 and Part of Term V approved face to face courses will begin in-person starting July 1.
Online Courses (WEB9D)
- Signature Courses, if available, will be used for all online courses.
- Online staffing assignments and section assignments will stay in place (Ex: WW1 Eng 105 staffing stays in place) unless instructor is no longer available to teach.
- Standard scheduling processes will be used to determine if additional online sections are needed to meet student demand. District Chair (if applicable), will consult with Joe Raineri and Dean/Provosts to determine if additional sections are needed and who should be assigned to teach. If team cannot agree on assignment or decision to add additional sections, MD will make final determination based on recommendations. If decision is made to hold on request, that section will be added to a “waitlist" and added when current sections fill.
Face-to-Face (WEB9E) Class Adjustments
- No in-person classes will be held before July 1 (other than spring completions).
- POT 1, 4, E, D and M WEB9E classes will be converted by Scheduling Office to WEB9V to maintain original scheduled synchronous schedule meeting times for students using Blackboard Collaborate. If faculty have started developing their summer courses, they should contact Joe Raineri to copy content from their initial WEB9E course to the new WEB9V course. Any requested changes should be sent to Scheduling Office as soon as possible.
- If class competencies cannot be completed using WEB9V, Campus/Academic Division will work with chairs/faculty to determine if class will be cancelled or offered as 5-week POT 5 class beginning July 1.
- Course capacities for CTE and Lab POT 5 should consider possible social distancing requirements and should adjust course capacities to maintain 6 feet distance between persons with 27 square feet per person of space.
- No later than June 15, the College will determine if we can re-open on July 1 for face-to-face labs and any other classes that require face-to-face completion.
- Course capacities may be lowered to 25 to ensure appropriate faculty/student ratios for 'real-time' interactive delivery and engagement.
DMACC has implemented an emergency procedure for Summer 2020 internships. Instructors may provide students with options for meeting course requirements as long as program, course, and regulatory requirements are met. Options include:
- Remote internship opportunities.
- In person internships following certain guidelines outlined in the attached procedure which establish a good faith effort of employers to create a safe environment for students.
- Supplemental projects determined by faculty, which may potentially relate to DMACC operations.
Full guidance can be found in the May 12, 2020
Summer Internship Emergency Procedure. For in-person internships, instructors will require that students and employers complete an
electronic acknowledgement of these conditions.
Fall Credit Courses 202101
Our goal is to reduce the number of students, faculty, and staff on Campus while maintaining regular weekly class/meeting sessions. Face-to-face classes that can effectively be converted to remote delivery should convert to the new Real-Time/Virtual Instructional Method: WEB9V. If not WEB9V, then WEB9H. It is important that one of these two methods be used or students will be charged the regular online fee of an additional $30/credit hour. It also gives us additional options in the event circumstances would allow face to face meetings during fall term.
Those offering courses with both lecture/lab components are encouraged to be creative, working with their respective Chairs/Dean/Provosts to offer the lecture components remotely. When face-to-face is required, you should stagger/alternate the lab sessions between divided class sections to maintain course capacity while ensuring social distancing. All modifications must be discussed and supported by the Chair, Dean, and Provosts (as applicable) and approved by the VPAA.
The planning for and preliminary staffing of additional sections (not yet on the schedule) for Fall (POT D) 2nd 8-week in-person sections are encouraged across the District with the understanding these sections may not be publicized or open for registration until the College has made the determination to make this option available to students. This will tentatively be decided by October 1.
By reducing the number of students and staff on Campus we will be better positioned to address social distancing and safety requirements and to serve those in need with less dependence on part-time staff.
Computer labs will likely be available for student usage with appropriate social distancing, cleaning protocols, and PPE usage requirements.
Online/remote delivery of the Academic Achievement Centers /Tutoring, and Library Services will continue as much as possible and will plan for increased in-person services as permitted. Testing Centers may open in June by appointment only for students needing to complete proctor required in-person assessments. All other assessments will be completed remotely as much as possible.
We thank everyone for their support, coordination, and patience as we all work through these difficult times.