Your return to DMACC is a partnership, DMACC will commit to making the workplace as safe as possible and employees will also need to assist in maintaining a safe workplace. DMACC has done the following:
- Performed COVID disinfectant deep cleaning with a focus on high frequency touch points
- Cleaned and disinfected all workstations and accessible offices
- Cleaned and disinfected all common areas – including break and lunch areas, conference rooms, entrances, foyers, and restrooms
- Instituted daily and weekly cleaning protocols utilizing a daily checklist
- Established hand sanitizer stations in areas where soap and water are not nearby
- Implemented social distancing actions
- Developed training content including this COVID-19 playbook, training, and checklists
- Facility Site Team to design of measures to control the flow of people entering and exiting facilities
- Reviewed workstations for social distancing
- Designated entrance, work area and restrooms established
Conditions of Work for Employees on Campus
Until the threat of COVID-19 coronavirus subsides, DMACC has adopted the following conditions of work for employees, when present on Campus.
- Employees will refrain from reporting to work when ill and will take the ethical responsibility to notify their supervisor if there is a suspicion of possible exposure or symptoms.
- Employees will receive two (2), double-layer, cloth face masks to be worn indoors when at a Campus facility. Employees may also seek supervisor approval to wear their own face mask or to request an accommodation. Face mask must also be worn outside when within 6 feet of others. It is the employee's responsibility to clean the face mask and wear the face mask as described in training. Failure to wear a face covering may result in the employee being asked to leave the facility and other disciplinary consequences. (Refer to the Employee, Conduct, Appearance and Attendance procedure for additional information.)
- There will be routing in designated buildings and work spaces. When there is routing employees will be required to follow routing directions.
- Building entrance doors and many interior doors including restroom entrances will remain open to reduce contact with door knobs where possible.
- Social Distancing will continue to occur. Employees must keep a minimum of 6 feet between each other in the work environment and in common spaces.
- Cleaning of common areas will occur every 2 to 3 hours per day with EPA approved cleaning supplies.
- Employees will be provided with appropriate cleaning equipment/supplies and areas including phones, keyboards, desks, doorknobs, and other work equipment may be wiped down daily.
- Hand sanitizer will be provided throughout the buildings. Soap and paper towels in the restroom areas will be available.
- Many common areas like lunchrooms and sitting areas will be closed to avoid contamination. Water fountains and coffee pots will be unavailable/turned off. Microwaves and refrigerators will be available in some areas, but not cleans by custodial. If a student or employee uses these appliances, it is their responsibility to clean them thoroughly. Follow posted signage which may indicate to not gather or that capacity is limited in these areas.
- DMACC faculty, staff and students must keep beverage containers and any food they bring onto Campus under their control at all times to reduce exposure to others. Employees can bring food and beverages into their workspaces These may be consumed as needed, displacing masks only long enough to take a drink and eat.
These rules are in place to protect employee and student health and safety. Employees will be fully and completely informed of the above and must conduct themselves accordingly. Employees in violation of
Employee Code of Conduct may face discipline up to and including termination.
When you return, the work environment may be different. Please pay attention to changes, guidance, and protocols. Connect with your supervisor if you have any questions.
Facility Site Teams have been working to configure buildings to maximize social distancing. You may notice some changes to your work space. Please follow all signage and do not use areas that have been closed, which will vary from building to building.
- Personal items should be removed from work stations and taken home in order to allow for regular cleaning by employees.
- Custodial staff perform COVID Daily Cleaning in accordance with the COVID Daily Cleaning Checklist.
- Work areas will be will be provided with disinfecting wipes or paper towels and disinfecting spray bottles, and hand sanitizer. Employees should contact their supervisor if they need additional cleaning supplies.
- Hand sanitizer will be available throughout DMACC facilities.
Closure of Some Common Areas
Doing our part to stop the spread of COVID-19 requires closing some common areas. Until further notice, the following common areas and common use items will be closed/unavailable within DMACC facilities:
- Break Rooms
- Coffee Makers
- Water Fountains/Coolers
Signage will be placed on areas and equipment that should not be used. Employees will need to make personal accommodations for these inconveniences.
The following appliances will be available with conditions of use:
- Microwaves, placed in open areas for student and staff usage.
- Microwaves and refrigerators (for staff/faculty) in smaller rooms limit the number of people in the room to a maximum of 2 people. Signage stating the limit of 2 people will be placed at the entrance to each room.
- Vending machines are available.
- Users must clean the microwaves, vending machines, and refrigerators (handles, keypads, door, inside, etc.) themselves after each usage. Signage and wipes will be placed by each appliance, stating usage guidelines.
Entering and Exiting the Facility
Several measures have been taken to do our best to ensure your health and safety while you are in our facilities. Be aware that specific entry points may have been established. You will be asked to enter the facility only through designated entrances - these locations will be easily identified and posted. While entering, exiting and moving throughout facilities, practice social distancing of six feet from others and wear a face covering at all times.
- Avoid gathering when entering and exiting the facility.
- Ensure six feet of space between each person while if you are waiting in a line to enter the facility.
- Do not touch entry door handles with an exposed finger(s) or hand.
- Do not touch your face before you have had a chance to wash your hands.
What Will My First Day Back Be Like?
On or before your first day back, you will complete the face coverings training on
Safe Colleges and sign off on the Code of Conduct. You will be emailed a link to the entirety of the DMACC Return to Work Playbook.
Read the plan.
You will receive a one page Return to Work guide. You can hang this in your workspace. This guide details key messaging around the changes that have been made within the DMACC facilities. The Return to Work guide also identifies the behaviors that everyone should follow while working together to remain safe and healthy at work.
Your supervisor will have available 2 cloth face coverings and/or you may wear personal face covering if approved.
Closure of Common Areas
Water fountains, common coffee pots and break areas will be closed. Microwaves and refrigerators will be available in certain areas where the appliance is placed in an open area or in smaller rooms where the space is limited to 2 people at a time. Users are expected to clean the microwaves (handles, keypads, inside, etc.) after each usage. Signage and wipes will be placed by each microwave stating usage guidelines.
If you need water, coffee, or other beverages during the day, please bring it from home. Food should stay in your control while at work. You can bring a lunch bag with food and snacks. Face coverings can be removed to eat and drink. Social distance of 6 feet or more should be maintained during lunch or breaks.
Wash/Sanitize your hands often
Hand sanitizer will be available in work areas. Soap will be in the restrooms. Avail yourself of the opportunity to wash your hands.
Your workspace may change
To allow for social distancing there may be changes to your work site. Your supervisor may ask you to report to another area of the office, report on a staggered schedule, or report half days. Discuss those items with your supervisor.
Positive Reporting Protocol
During your first few days, you will also be apprised of the reporting
Positive Case Protocol.
It is very important that employees understand the ethical responsibility of reporting COVID-19 exposure immediately, so proper precautions may be taken to ensure that co-workers are safe. You are familiar with the incident reporting document that has been used for many years at DMACC. This is the tool that will be used to report and collect information about exposure.
Stay in your work area
Get permission before you go to another building, or Campus. Determine whether you need to meet in a conference room or whether the meeting may be achieved electronically. You will be asked to log your whereabouts in the event contact tracing is necessary.
To ensure the health and safety of all, we need to start working differently and we must work together. Make the commitment to:
- Read and understand all communications.
- Follow the processes and guidelines for social distancing, including maintaining a six-foot distance from others.
- Wear your face mask where required.
- Participate in cleaning and disinfecting your work areas.
- Practice proper hand washing and sanitizing.
- Cough and sneeze into tissues or your elbow.
- Ask questions and focus on your health and the health of your co-workers.
- If you experience any symptoms at work: Go home and report it to your supervisor.
Your health is our top priority as we prepare to return to DMACC. Following guidance from global health experts, we've developed several resources including Safe Colleges training, processes & protocols, and communications.
Pay Attention to Signage & Maintain Social Distancing
Routing for walkways will be marked in high traffic areas. Watch for these markings and proceed as indicated.
Capacity limits may be indicated for some restrooms and other enclosed areas. Signage will indicate these limits, where needed. It is important that you pay attention to and heed all posted capacity limits.
Campuses will perform self-audits to ensure that social distancing guidelines are observed. Please practice good social distancing habits to protect yourself and others, and to keep DMACC spaces accessible.
Things to do Before You Return to Work
You will be notified when you should return to work and the steps required to prepare to return to work. In the week before returning to work or on your first day back, you will need to:
- Go to
Safe Colleges where you will be asked to:
- Complete DMACC Face covering training.
- Read and acknowledge DMACC's COVID-19 Coronavirus Code of Conduct for Employees.
- Watch the Safety Protocols Training Video.
- Discuss readiness details regarding social distancing, disinfecting and responsible conduct for your specific location with your supervisor.
Supervisors have options to creating a safe environment under the parameters set out by the Come Back Strong team. Supervisors are responsible for planning for a safe return and may consider non-traditional work schedules and staggered work times (shifts) to support the 6 feet of separation. For example, a Supervisor may need someone to work 7:30-11:30 in the office and then remotely in the afternoon or vice versa. Additionally, the Supervisor could consider rotating days of coworkers, one comes in MWF and works from home TTH. Supervisors also must reach out to
Jay Tiefenthaler so that employees are equipped with PPE upon return. Before employees return to work, it is advised that supervisors schedule a walk-through of the work area with Jay.
- You will be responsible for social distancing (6 feet) both inside buildings and outside when others are present.
- Everyone is required to wear a DMACC-provided or approved face covering inside buildings. Face coverings are also expected to be work outside of buildings at all times where you are unable to keep a 6 feet distancing requirement.
- In some instances, office spaces will have a sneeze guard installed where social distancing may be more difficult.
- Employees are expected to practice good hand washing. CDC recommends washing hands often with soap and water for 20 seconds and up to 10 times per day, particularly after contacting any object.
Upon your return to work, you will be provided two (2) cloth face masks. Employees may wear their own face mask pending supervisor approval. Masks should be double-layer masks and not a face covering (such as a gaiter or bandana.)
You will be required to wear this at all times while in DMACC buildings with the following exceptions:
- For short periods of time when you are eating or drinking
- When you are alone in an office or room and able to close the door
Face coverings/masks must also be worn outside of DMACC buildings unless 6 feet of social distancing is possible. All employees will be required to wear a face covering/mask until further notice in accordance with COVID Emergency Facemask Procedure.
- It reduces risk that asymptomatic wearer will give the virus to someone else.
- It does not protect the wearer's eyes.
- It is not a respirator.
Issues with Face Coverings
Any employee who has a concern about wearing a face mask due to a health or other concern should contact their supervisor. The supervisor should work with the employee and DMACC Human Resources to determine the appropriate accommodation for the employee.
In general, Face shields may be used in addition to face masks and not instead of them. Faculty in some programs with needs to wear shields should consult their supervisors and DMACC has purchased some for this purpose. CTE faculty (pre-approved by Deans/Provosts) will be permitted to wear face shields without a mask only if the faculty member can remain at least 13 feet away from other individuals.
When the recommended distance of 6+ feet is not possible, the use of face shields must be in addition to masks.
Responding to Symptoms of COVID-19
- Self-monitor your health daily. If you feel ill, do not come to work.
- For severe symptoms, follow emergency medical process; otherwise, notify your supervisor or human resources. Symptoms include:
- Cough, shortness of breath, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat or loss of taste or smell.
- Go home, contact your healthcare provider.
- Report exposure or confirmed cases to your supervisor.
Helping Employees Manage Their Own Health
Supervisors should communicate to students that they should not come to DMACC if they feel ill or are exhibiting symptoms consistent with COVID-19 or have been exposed to someone presumed or confirmed positive. Supervisors should stress that DMACC prioritizes the health and safety of its employees. Individuals should not be afraid to stay home if they feel unwell or believe they may have been exposed. DMACC supervisors and Human Resources staff will work with employees to navigate and resolve issues to the best of their ability.
Positive or Presumed Positive Case Protocol
If a DMACC Student reports: Faculty should follow the attached
Faculty Flowchart for Students using the resources provided in the attached
Faculty Resource Documents.
If a DMACC Employee reports: Supervisors should follow the
Supervisor Flowchart for Employees using the resources provided in the attached
Supervisor Resource Documents.
If the guidance within the flowcharts has determined that a DMACC Incident Report should be completed, make sure to gather information from the impacted individual in order to provide a detailed report.
- DMACC has developed a
Presumed or Positive Case Protocol that outlines the steps that will be taken to respond to a presumed or confirmed positive case of COVID-19. Your health and safety are our first priority. If a presumed or a confirmed positive case may have impacted you, you will notified in a timely manner and provided directions on next steps, which may include staying home for a certain period of time.
- Employees who have been isolating at home due to a confirmed or presumed positive case of COVID-19, must work with DMACC Human Resources to determine their appropriate date for returning to campus and the approved leave to be taken.
Mental Health and Wellbeing
If you are worried about your mental health and wellbeing, you are not alone. These are challenging times, and we are all struggling with different circumstances. When many things feel uncertain or out of our control, one of the most effective ways we can manage stress and anxiety is to focus on the actions that are within our control.
We should all make time to take care of our mental health. Below are some proven ways you can care for your mental health and wellbeing during challenging times.
Control what you can
- Arm yourself with medical information from reputable sources.
- Understand what the company is doing to create a safe working environment – and follow the guidelines.
- Take proper precautions, such as washing your hands and maintaining social distance.
- Limit your news consumption, including social media.
- Manage your technology – turn off distracting notifications, use “do not disturb" mode.
- Get plenty of sleep.
- Eat healthy, well-balanced meals.
- Take regular work breaks.
- Move, stretch and exercise whenever possible.
- Practice mindfulness – focus your attention on the present moment by taking deep breaths or meditating.
Do things you enjoy — relax and
- Read a book or listen to an audiobook.
- Unwind with music or a podcast.
- Try a new recipe.
- Create art, do crafts, or build something.
- Learn a new skill; take an online course.
- Get some fresh air -- sit outside or go for a walk or a bike ride.
Connect with others
- Talk regularly with family, friends and co-workers.
- Talk about your fears and concerns with someone you trust.
- Express gratitude; offer someone help, if you can
- Don't forget to laugh!
- Share tips with your co-workers about what's working for you – ask them to do the same.
For those DMACC employees who are eligible for benefits, there are resources available to assist with health and well-being issues you may be experiencing during these challenging times. Listed below is information you may find useful, including links to documents providing details necessary for you to explore these resources.
Employee Assistance Program (EAP)
As a link, you will find the brochure for the
EmployeeConnect Employee Assistance Program (EAP). Through Lincoln Financial Group, there are resources available to provide guidance and support for any challenges you may be experiencing. Services can be provided by phone at 888-628-4824 or by following the directions listed on this brochure. Online resources are available by visiting
GuidanceResources.com if you prefer this option. Two additional brochures are available through the following link that share information specific to COVID-19 resources through Lincoln Financial Group and also helpful suggestions regarding self-care:
EAP COVID-19 Self Care
EAP COVID-19 Resources
EmployeeConnect - Employee Assistance Program
Summary of Benefits and Coverage (Medical Plan)
DMACC Wellmark Summary of Benefits and Coverage (SBC) summarizes the key features of your policy such as a description of the coverage, deductible amounts, cost-sharing obligations and coverage limitations and exceptions.
Doctor on Demand (Virtual Visits)
Through the DMACC Wellmark Health plan,
Doctor on Demand which is also referred to as telemedicine, is available for virtual health care visits. As a link, you will find the brochure with instructions to access this benefit. During COVID-19, cost sharing is waived for these visits for a time period identified by Wellmark.
Preparing for Our Work Together
Collaboration and teamwork are one of the keys to success at DMACC. We should all think about how we can best support our colleagues, students, our custodial and facilities teams, and the college community as a whole. Below are some ways that we are asking for you to help keep DMACC safe and healthy.
Support and Maintenance of Cleaning Protocols
In order to ensure a clean, healthy and safe work environment, we must work together and make the commitment to: clean your workspace including tools, computers, keyboards, desks, phones, chairs and other personal items on a regular basis. Take personal possessions home and reduce the number of items on and around your workspace.
While custodial staff will continue to perform COVID Deep Cleaning, Daily Cleaning, Quick Cleaning, and Restroom Cleaning procedures based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. Before starting work and before you leave any room in which you have been working, you must wipe down all work areas. This includes any shared-space location or equipment (e.g. copiers, printers, computers, A/V and other electrical equipment, desks and tables, light switches, door knobs, etc.). Cleaning supplies provided by DMACC are the property of the College and should not be removed from College grounds. Removal of materials and supplies for personal usage may be subject to disciplinary actions.
Meetings, Events, Travel & Other Activities
Social Distancing During Meetings
- When possible, do not conduct face-to-face in-person group meetings.
- Utilize conference calls/virtual only meetings to conduct group meetings.
- If you need to connect in-person, follow social distancing guidelines to allow for six feet of separation between you and other people.
In-Person Visit Guidelines
An off-site meeting may include meetings with business, schools, or other external partners. Before scheduling a visit, consider the following:
- Is a physical site visit mandatory to be able to execute the task or can the meeting take place virtually?
- Has the business/site had any confirmed case of COVID-19 in the last 14 days?
- Do you need permission from the business/site to proceed with the site visit?
- Have you discussed your travel decision with your immediate supervisor?
If an in-person visit is required, please follow the practices listed below:
- Avoid public transportation where possible; if in personal vehicle, drive separately to maintain social distancing
- Wear approved face mask at all times.
- Maintain social distancing at all times and practice frequent handwashing.
- Ensure you have the appropriate personal protective equipment, including approved face mask and hand sanitizer.
- Use non-contact greetings: No handshakes or other personal contact.
- Understand and follow the business/site protocols.
Participating in Community Events on Behalf of DMACC
Employees may participate in community events on behalf of DMACC with approval from their supervisor so long as the
College sponsored travel is currently on hold. Please consult with your supervisor before making any future travel plans.
Social Distancing on Public Transportation
Individual commuting to and from work is preferable; however, when using transportation that is public or provided by a third party, you should practice social distancing.
- Wear a face mask at all times while using public transportation service.
- Allow appropriate space from other passengers — every other seat, every other row (six feet of separation is recommended).
- Do not use public transportation if you suspect you are sick or if you have symptoms such as fever, difficulty breathing or have been in contact in the last 14 days with other people who have been presumed or confirmed as a positive case for COVID-19.
Staying Healthy Outside of DMACC
The CDC outlines steps for individuals to protect themselves and others from COVID-19. The CDC shares that the best way to prevent illness is to avoid being exposed to this virus. Everyone should
- Wash hands often with soap and water for at least 20 seconds. Use hand sanitizer that contains at least 60% alcohol when soap and water is not available.
- Avoid touching eyes, nose, and mouth with unwashed hands.
- Avoid close contact with people who are sick, even inside your own home.
- Put distance between yourself and other people outside of your home (at least 6 feet.
- Cover your mouth and nose with a double-layer cloth face mask when around others. Continue to social distance even when wearing a mask. A face mask is not a substitute for social distancing.
- Clean and disinfect commonly touched surfaces at home using EPA approved disinfectants.
- Monitor your health and be alert for symptoms. Follow CDC and local guidance if symptoms develop.
- For more information, visit the CDC webpage
Prevent Getting Sick.
Resources and FAQ