EVENING/ WEEKEND COLLEGE
| Location
and Contacts Location
of Evening/Weekend College Office |
Location
of Evening/Weekend College Office
Building 5, Room 27, Ankeny Campus
Contacts (Through December
03)
515-964-6286 or 1 - 800-362-2127, Campus Code # 6, Ext. 6286
| Person |
Position |
Office Number |
Phone |
|
| Jeff Kelly |
Director |
Bldg. 5 Room 27 |
964-6441 |
|
| Renee Von Hagen |
Administrative Secretary |
Bldg. 5 Room 27 |
964-6491 |
|
| Thomas Tweedy |
Evening Counselor |
Building 5 |
964-6846 |
|
| Ahmed Agyeman |
Evening Advisor |
Building 5 |
965-7193 |
|
The Evening/Weekend College Director is in charge of payroll for evening registration staff.
| Service |
Room |
Phone |
| Library |
Building 6, Ankeny Campus |
964-6317 |
| Bookstore |
Building 5, Ankeny Campus |
965-7034 |
| Computer Lab |
Building 6, Ankeny Campus |
965-6007 |
| Security |
Building 12, Ankeny Campus |
964-6500 |
| Guidelines,
Policies, and Procedures Class
Lists Syllabus
Construction, Course Competencies, Distribution, & Record of Syllabus Grading Key
Cards Mailboxes Adjunct
Offices and Office Hours Room
Changes Adjunct
Instructor Absence Substitutes
for Adjuncts Student
Evaluations Location
and Purchasing of Supplies Field
Trips Guest
Speakers Department
and Discipline-Specific Meetings Student
Conduct Student
Complaints Food
and Beverages in the Classroom Cell
Phones in the Classroom Children
in the Classroom |
Class Lists
Acquisition of Class Lists: The appropriate deans’ offices will distribute class lists to faculty four times during the semester: at beginning of term, after 10th day, midterm, and for final grades. Class lists may also be viewed online by doing the following:
1. Go to http://www.dmacc.edu.
2. Hover over the Human Resources bubble to evoke a drop down menu.
3. Click on the last menu item “Employee Web” for Web Info Systems.
4. Scroll down to the bottom of the page. Your login is your Social Security Number. Your password is your PIN number. If you did not receive a pin
number via regular mail, please contact Paula Goldsworth at Ext. 5021.
5. Select Faculty Services on the Main Menu.
6. Select the “Term” and Submit.
7. Select the “CRN” and Submit. *CRN means “Course Reference Number” – This number can be found next to the name and section identifier in the registration schedule. CRNs are specific to each term.
8. Select “Class List” and Submit.
Additions to Class Lists: Students can add a class in the fall 2003 semester until Tuesday, Sept. 2 for Monday through Friday classes and Saturday, Sept. 13 for classes that start on Saturday. Students who add a class after this deadline need permission of the instructor to add the class, and instructors must sign and date an add slip for students to join the class. Instructors do not have to grant permission to a student to add their classes after the official “add class” cutoff date and time.
Faculty should check their official class roster to make sure that the student who is adding has followed through with officially registering in the course by turning in the add slip. If the student doesn’t appear on the official class roster, then the student should be directed to the registration office to complete the process of adding the class.
Students In Class Not Appearing On Class List: Students who are in class but who do not appear on the official class roster should be directed to the registration desk. .
Students On Class List Who Never Show Up: If a student whose name appears on the class roster has never shown up, please report lack of attendance on the ten-day mandatory report. [Note: If a student has shown up for one class period in the ten day reporting period, he/she should NOT be reported as non-attending.] This may be done either on the paper version of the official class roster that is issued by the registrar and distributed at the end of the first ten days of class to adjunct mailboxes or on Web Banner using the following instructions:
Web
Instructions for Reporting
Students
Who Have Never Attended Class
1. Access the DMACC Homepage (http://www.dmacc.edu)
2. Click on the Human Resources bubble
3. Click on Employee Web for WEB INFO SYSTEM
4. At the bottom of the page, enter your User ID (ssn) and PIN
(If you do not know your PIN, call 965-7300)
5. Select Faculty Services on the Main Menu
6. Select Midterm Grades.
7. Select Term and submit.
8. Select a Class (CRN) and submit.
9. If a student has never attended this class, select or type NA in the column to the right of the student’s name. Ignore the date field. When you have entered marks for all the students you wish to designate as never attending, click on the “Submit changes” button at the bottom of the page. A copy of the list you have submitted will appear. If you wish, you can print this page for your records.
10.
Click on “CRN selection” at the bottom of the page to report grades in another
class.
WEB
HOURS
Sunday
through Friday –
Saturday
–
REPPORTING OF NON-ATTENDANCE IS MANDATED BY FEDERAL STUDENT AID PROGRAM.
Students on Class List Who Stop Attending/Disappear without Contacting DMACC or Instructor: If a student who has attended at least one day of class stops attending without contacting the instructor or DMACC, please do the following:
On the midterm grade report:
Mark QA and give the date of the last class attended (paper roster) or select QA if you are using Web Banner.
On the final grade report:
On the final grade report, mark the grade that student has earned in the course.
QA cannot be given as a final grade.
Incompletes: Incompletes are given at the discretion of the instructor. It would be a good idea to state your policy regarding the giving of incompletes in your syllabus. (For example, “incompletes will be given only if there is an emergency after the drop date.”)
1. Mark “I” on the grade report (with paper roster or Web Banner).
2. Turn in an Incomplete Grade Form that includes the name of the course, CRN,
name and social security number of student, semester, deadline and
description of the remaining course work. This deadline may not exceed the
date of midterm in the following semester. The
form must be turned in even if instructors are doing their grades on Web Banner.
3. If a student fails to complete the work, the instructor does a change of grade based on what the student’s present grade is in the course.
4. Students can petition for one extension of an incomplete. That extension is for seven more weeks to the end of the semester. Incompletes and extensions aren’t supposed to go past one semester of the original course work.
Under-prepared Students: It might be the case that a student is not adequately prepared for a course that you are teaching. Please talk with that student and consult with our student advisors to see if there is a lower level course that would better serve his/her needs at this point in time and/or what assistance this student can receive from the Academic Achievement Center or online tutoring service entitled SMARTTHINKING.
Syllabus Construction, Course
Competencies, Distribution, & Record of Syllabus
Syllabus Construction: The Academic Standards Commission has approved the DMACC On-line Syllabus template. The link to the template can be found at http://www.dmacc.edu/edu/helpdesk/HD_faculty.htm and it provides the instructions to accessing and using the On-line Syllabus template.
Course Competencies: Accessing and Printing Course Competencies:
1. Log onto the Intranet on any DMACC campus computer. The Intranet
CANNOT be reached from your home computer. The address is http://dmaccintranet.dmacc.edu.
2. Double click on the arrow pointing to the “Outline Course Competencies.”
A list with the various departments appears. Select the department you need from the list on the right by double-clicking on the name (i.e., BIOL).
3. Select the Course Number of the file you want to print out (i.e., BIOL 118),
and double click on the Course Number.
4. The Adobe Acrobat Program will open and display the competency. Click on
the icon for the printer to print the list of competencies for the selected course.
Distributing Syllabus: Copies of syllabi along with copies of course competencies need to be distributed to students during the first class period. Students who are enrolled but are not there for the first class session or students who enroll during the official add period should be given a syllabus as quickly as possible.
Record of Syllabus:
On Campus: Syllabi for courses taught on campus should be turned into to the appropriate academic dean’s office by the end of the first week of classes.
Grading
Grading is between the student and the instructor. It is useful to define your “attendance policy” on the syllabus.
Key Cards
In most cases, adjuncts for the Evening/Weekend College will not need key cards. For on campus credit courses, contact the dean’s office of your department.
Mailboxes
Some mailboxes are located in the Evening/Weekend College Office, Room 27, Building 5, Ankeny Campus. Please check mailboxes each time you are on campus.
Adjunct Offices and Office
Hours
Offices: Evening on-campus adjuncts may use the faculty the work area of the Evening/Weekend College in Room 27, Building 5.
Office Hours: Extra time outside of class with students is usually arranged by the instructor with students i.e., half-hour before class starts. These times are mutually agreeable. Adjuncts are welcome, but not required, to have office hours. Adjuncts are not paid for office hours or time spent with students outside of class.
Room Changes
If you need to change rooms on a permanent or temporary basis (even one class period), please do so by working with the group leader or program chair of the department you teach for who will work with the Evening Director in obtaining a different room. Please do not change rooms without notifying the director’s office because there may be a need to locate a student due to an emergency.
Adjunct Instructor Absence
(Class Cancellation or Substitute)
Give Notice: When adjunct faculty members are unable to meet their classes due to emergencies or illness, contact the office of the dean you teach for. If there is time, the students will be notified and a sign will be posted in the classroom. The appropriate dean’s office will contact Evening/Weekend College about the cancellation.
The dean and/or the appropriate group leader/program chair determine whether to cancel the class or find a substitute (see section below entitled Substitutes for Adjuncts).
Student Notification: If at all possible, instructors who know in advance that they will be canceling class are encouraged to notify their students via phone or email.
Substitutes For
Adjuncts
Group leaders will either find or assist adjuncts in finding suitable substitutes if decisions are made to hold classes when adjuncts are going to be absent. Please notify your dean and the Evening/Weekend College if you have secured a substitute, and please indicate who it is.
Student Evaluations
Adjunct faculty members are evaluated for every class that they teach. The Evening/Weekend College Office will distribute a packet with specific instructions on how to do the evaluations. Students are to complete the evaluations in class; after the evaluations have been filled out, they are returned to the Evening/Weekend College Office. If you have questions about this procedure, please contact Director Jeff Kelly at 964-6441 or Ext. 6286.
Location and Purchasing of
Supplies
Location: Supplies for instructors whose mailboxes are in Building 5 are located in the Evening/Weekend College Office, Room 27, Building 5, Ankeny Campus.
Field Trips
A field trip should contribute to a student’s educational experience. All field trips require the prior approval from the appropriate dean. Field trips should be planned far enough in advance so that adequate preparations can be made with students, the College, and the trip site. Financial arrangements for the trip must also be made in advance and financing may include use of club funds and/or student contributions.
Local: Local field trips require the completion and submission of the following forms by the instructor and the program chair one week prior to the event:
Out of State: Out of state or overnight trips require completion and submission of the following forms by the instructor and the program chair two weeks prior to the event:
The instructor is expected to make adequate provisions for transportation, preferably using College vehicles or chartered buses (see Business Service Procedure 5518, Vehicle Pool.)
Please
Note:
DMACC’s Safety Committee has established new requirements for anyone who drives the 15 passenger van and transports passengers. Drivers are required to view a video. After viewing the video, you are required to take a test and turn it into the appropriate dean’s office. Approximate time to view the video and take the test is two hours. Check with Physical Plant in Building 12 for details.
DMACC
Policy Regarding Student Drivers:
If students are to be involved in driving, the Evening/Weekend College Director and/or academic dean must approve and restrictions apply. A student must provide his/her driver’s license number, and his/her record is subject to review by the College insurance carrier. The form to submit is the Van/Automobile Authorization Form for Student. A student may not drive to a destination more than 50 miles one-way without an employee in the vehicle. Any student who chooses to attend a field trip in his/her personal vehicle should sign a Notice Regarding Use of Private Vehicle and Acceptance of Personal Responsibility form prior to departure.
Current Vehicle Pool rates are shown below:
Sedan $0.39/mile
Mini-Van $0.39/mile
Pickup Truck $0.53/mile
Full-size Van $0.53/mile
Bus $1.00/mile plus the cost of a driver at $15.00/hour
At least one College representative must accompany every 30 students.
Reference:
Educational Services Procedure 4015, Field Trips
Business Services Procedure 5518, Vehicle
Pool
Guest Speakers
College policy is to foster free inquiry and encourage timely discussions of a wide variety of issues, provided that the views expressed are stated openly and are subject to critical evaluation. Guest speakers will be invited with the approval of Director Jeff Kelly and/or the appropriate academic dean to participate in classroom and public lectures.
The current maximum rate for guest speakers in the classroom is $35 per hour. Guest speakers who are not otherwise employed by the College are considered Independent Contractors. For these guest speakers who have no connection with the College, two forms are to be processed. The first, the Agreement for Contracted Services (P-15), is completed, signed by the contractor, and approved by the supervisor before the speaking engagement. The second form, the Request for Payment for Services (FE-2A), is completed after the activity is concluded and submitted to the appropriate dean’s office. If guest speakers are on the DMACC payroll, the authorization is completed using a Personnel Action Notice-Temporary Employment (P-12A) and the payment is initiated with a DMACC Employee Timesheet. See the appropriate dean for details and forms.
Reference:
Board Policy 4006, Resource Speakers
Human Resources Procedure 3425, Pay for Independent Contractors
Department Meetings and Discipline-Specific
Meetings
Adjunct faculty are invited and encouraged, but not required, to attend any department meetings scheduled by the appropriate dean’s office or all campuses meetings such as President’s Day. In addition, group leaders and program chairs might hold discipline-specific meetings that adjuncts are invited and encouraged, but not required, to attend.
Adjuncts are not paid for attending these department, all-campuses, or discipline-specific meetings. However, in some cases, required training sessions for adjuncts are held in which adjuncts do receive pay. These will be announced by the dean’s office and/or group leaders.
Student Conduct
If an instructor is having difficulty with a student, the instructor should contact Director Jeff Kelly, Room 27, Building 5, Ext. 6441.
One shouldn’t hesitate to make contact with the dean when there is a problem with student conduct. Often the resolution of a minor problem prevents escalation of the situation into a more serious problem.
Student Complaints
Student complaints about instructors are first handled by group leaders and program chairs. An unresolved student complaint about an instructor may be forwarded to the dean’s office by the group leader or program chair.
Students
who have complaints regarding their final grades are directed to speak with
their instructors first. If it is not a simple error that the instructor can
change with a Change of Grade form, and the student wishes to contest the
grade, the student may ask for an Appeal of Final Course Grade form from any
dean’s office.
Food and Beverages in the Classrooms
As per DMACC policy, food and beverages are prohibited in classrooms and laboratories. Signs prohibiting food and beverage consumption are placed in conspicuous locations in these rooms and faculty members are required to enforce the rules.
Children in the Classroom
Unless they have been invited by the instructor for instructional purposes, children are not allowed in the classroom. While we are sensitive to childcare difficulties, only individuals on official class lists may attend.
| PAY Explanation
of How Pay Is Determined Getting
Your Paycheck Accessing
Your Pay History Give
Notice |
Explanation of How Pay Is Determined: Adjunct instructors will be paid by the Equivalent Credit Hour (ECH). The rate will be $625.00 per ECH. The Equivalent Credit Hour system is a weighted factor system. Factors for lecture, lab, and supervised practicum are multiplied by the average weekly contact hours in a 15-week semester to achieve an equivalent ECH. The weekly contact hours for each course are listed in the college catalog.
Lecture 1.0 load
Lab .7 load
Supervised Practicum .7 load
Sample ECH and Pay Calculation:
Average
Course Hours Total
Credits Per Week Factor ECH Pay__
3 3 lecture x 1.0 = 3 x $625 = $1,875
3 6 lab x .7 = 4.2 x $560 = $2,625
3 2 lecture x 1.0 = 2
2 lab .7 = 1.4
3.4 x $625 = $2,125
Adjuncts will be paid eight equal pays on the 15th and last day of the month. The first pay for the fall 1003 semester is September 15, 2003, and the last pay for the fall 2003 semester is January 15, 2004. The first pay for spring 2004 semester is Feb. 13, 2004, and the last pay for spring 2004 semester is May 28, 2004.
Getting Paycheck: Your paychecks will be mailed to you at your home address unless you already have direct deposit. If you have direct deposit, your pay stub will be routed to your mailbox. If you do not currently have direct deposit and are interested in doing so, please contact the department you teach for to request a form to sign up for direct deposit.
Accessing Pay History: For information about your pay history, log onto www.dmacc.edu. Hover over the Human Resources bubble and select Employee Web. On the main menu of the Employee Web, select in order the following:
1. Employee Services
2. Pay Information
3. Pay Stub
4. Click on Pay Stub Year
5. Click on “View Pay Stub Summary”
6. Click on “Pay Stub Date” to view your Pay Stub Detail.
Give Notice: Please notify the office of the dean that you teach for of any address/phone changes so that your paychecks (that are not direct deposited) and important correspondence will be sent to the correct address.
| FACULTY RESOURCES Access
to Computers, Network, and Web Banner Acquisition
of Course Textbooks Word
Processing Center Photocopying Ankeny
Campus Copy Room Classroom
Media Equipment Use
of DMACC Vehicle for DMACC-Related Business Faculty
Mentors |
Access to Computers, Network,
and Web Banner
Computers: Adjuncts may use the computers located in the work area of Evening/Weekend College Office.
Network: You will need to be given access to DMACC’s computer network in log on to a computer on the DMACC Campus. Adjuncts will be put on DMACC’s computer network either by their department dean’s secretary or the Evening/Weekend College secretary. Please consult with both of these if you are unsure of who will be sending in the forms that will give you access to DMACC’s computer network.
Web Banner: In addition to having network access, you will need to have access to Web Banner for class lists, student contact information, etc. Once your hiring has been approved by Human Resources and an application has been made for putting you on DMACC’s computer network, you will be mailed, through regular mail, a PIN number that will enable you to get into Web Banner. If you have any difficulties accessing Web banner, please contact Systems Integration at 965-7300.
Acquisition of Course Textbooks
Ankeny Campus: Program chairs and group leaders are responsible for providing adjuncts with copies of textbooks, instructor’s manuals, and instructional support material that are used in courses taught by adjunct instructors on the Ankeny Campus.
Course packs: Publishing companies have filed lawsuits against photocopying centers for copyright infringement that involve colleges and faculty members. Sometimes, instructors produce course packs for sale in the bookstore, but don’t seek the required copyright permission for the materials they have included. Faculty members need to know and follow copyright requirements to protect themselves. They also need to set a good example for their students.
Faculty members in the traditional classroom probably have the most freedom to use copyrighted materials in their teaching under the educational use exemption compared to online and video courses. “Fair use” permits the use of copyrighted works in the classroom without permission under limited circumstances. However, fair use is influenced by the effect on the potential market for the copyrighted work, purpose and character of the use, etc. Certainly, all spontaneity is lost when a teacher makes enough photocopies of a handout to last through several semesters of instruction or when developing course packs to sell in the Bookstore.
Check
your campus library or one of many related Web sites for books and magazine
articles on use of copyrighted materials in the classroom.
The
A briefer overview of copyright issues may be found at the Web site http://www.benedict.com/home.htm/ Click on the link “Info” for the basics of copyright law.
Word Processing
Center
Location: Building 1
Contact: 964-6307
Services: The Word Processing Center provides word processing services to faculty at all campuses. Work requests are prioritized as follows:
Work requests may be delivered by campus mail or in person. If work is mailed to Word Processing, allow extra time. A Word Processing Request Form is required for all service requests.
Test banks are maintained for instructors and work requests will have a one-day turnaround. A Test Bank Request Form is required in addition to the Word Processing Request Form. Work requests other than the test banks generally have a four- to five-day turnaround.
Photocopying
For information on where to do photocopying, please contact the Evening/Weekend College Office, Room 27, Building 5, Ankeny Campus, 964-6286.
If you have access to the Ankeny Campus, you may use the Ankeny Campus Copy Room. See below.
Ankeny Campus
Copy Room
Location: Building 6, Room 21
Contact: Deb Yeager, Building 6, Room 21, 964-6236
Hours:
During Student Contact Days:
Monday through Thursday
Friday