Location Mentors Acquisition of Class Lists Program/Discipline Specific Policies & Procedures Record of Syllabus Boone Campus Safety and Security Issues Adjunct Instructor Absence Tornado Drills and Instructions Substitutes for Adjuncts Fire Drills and Instructions Room and Schedule Changes Medical Emergencies Office Supplies and Equipment Parking Regulations Class Room Media Equipment Friday AM Treats Classroom Access & Key Card Needed Courtesy & Pay Phones Computer Access, Network, & Problems Emergency Auto Service Mailboxes ATM Machine Telephone and Voice Mail Food Service Photocopying Gymnasium Adjunct Offices Lost and Found Student Evaluations |
Location
Acquisition of Class Lists
The Provost’s office will distribute class lists to faculty mailboxes four times during the semester: at beginning of term, after 10th day, midterm, and for final grades. Class lists may also be viewed online by doing the following:
1. Go to http://www.dmacc.edu.
2. Hover over the Human Resources bubble to evoke a drop down menu.
3. Click on the last menu item “Employee Web” for Web Info Systems.
4. Scroll down to the bottom of the page. Your login is your Social Security Number. Your password is your PIN number. If you did not receive a pin
number via regular mail, please contact Paula Goldsworth at Ext. 5021.
5. Select Faculty Services on the Main Menu.
6. Select the “Term” and Submit.
7. Select the “CRN” and Submit. *CRN means “Course Reference Number” – This number can be found next to the name and section identifier in the registration schedule. CRNs are specific to each term.
8. Select “Class List” and Submit.
Paper copies of class lists will be placed in mailboxes in Room 210.
Record of Syllabus
Distribution: Copies of syllabi along with copies of course competencies need to be distributed to students during the first class period. Students who are enrolled but are not there for the first class session or students who enroll during the official add period should be given a syllabus as quickly as possible.
Turn In: All adjunct faculty members are to store a copy of the syllabus on the "N" drive during the first week of each semester. Syllabi can be saved to the "N" drive while on campus or by e-mailing an attached copy to pjgoldsworth@dmacc.edu. It would also be useful for group leaders and program chairs to have copies of adjunct syllabi. Doing so facilitates handling emergency situations if faculty members are unable to complete their teaching assignments.
Adjunct Instructor Absence (Class Cancellation or Substitute)
Give Notice: When adjunct instructors are unable to meet their classes due to emergencies or illness, contact BOTH the Provost’s office, 433-5020 or 433-5021 AND your group leader (see contact list in Boone/Ames Campus General Information). The Provost or the appropriate group leader determines whether to cancel the class or find a substitute (see section below entitled Substitutes for Adjuncts). If the adjunct instructor is teaching a night class and has not gotten hold of the Provost’s office or the group leader before 4:30 PM, the adjunct needs to contact the main office from 4:30 to 7:00 PM by calling 432-7203.
Signs: The main office will take care of putting up a cancellation sign for each class. With sufficient notice and availability of office personnel, the Provost’s office will attempt to call students to inform them that their class has been canceled due to instructor absence.
Substitutes For Adjuncts
Group leaders will either find or assist adjuncts in finding suitable substitutes if decisions are made to hold classes when adjuncts are going to be absent. Adjuncts should not find a replacement without notifying their group leader of both the absence and replacement.
Room and Schedule Changes
Room Changes: Permanent room changes need to be arranged through group leaders with Sandi Johnson, Ex. 5026. In addition, adjuncts need to inform the Provost’s secretary, Paula Goldsworth, Ext. 5021, of any permanent room changes so that she can inform students of the new locations or assist people in locating students in emergency situations.
Give Notice: Temporary room changes (even for one day) need to be given to Sandi Johnson, Ext.5026, and/or Nancy Moeller, Ext. 5027. For example, composition instructors may have cancelled class to conference with students in the Courter Center or instructors may have moved their students out of a regular classroom into a computer lab. Notification of this temporary room change is very important because sometimes students need to be located when there is an emergency.
Schedule Changes: Schedule changes need to be arranged through group leaders/program chairs and approved by the Provost’s office.
Office Supplies and Equipment
Office Supplies: The stock of office supplies such as pens, paper clips, envelops, folders, etc. are ordered and maintained by group leaders.
Equipment: A Scantron and transparency maker are available for use in the adjunct office, Room 136, on the Boone Campus. Transparencies and Scantron forms are available from your group leader. Contact Jane Martino, 433-5068, if you need assistance with the Scantron and Rebecca Funke, 433-5040, if you need assistance with the transparency maker.
Discipline-Specific Supplies and Equipment: In most cases, group leaders will handle the acquisition of discipline-specific supplies and equipment. Prior approval from one’s group leader or the Provost’s office is needed in order for an adjunct faculty member to purchase supplies that will be paid for by DMACC. DMACC is tax exempt and should not be charged tax. Original charge slips must be turned into your group leader or to Vicki Lauzon, Room 120D.
Classroom Media Equipment
Media Available in Classroom: Most classrooms are equipped with overhead projectors, TVs, VCRs, computers, and most rooms are equipped with data projectors and Smartboards. Rebecca Funke, Ext. 5040, and Karen Messler Ext. 5041, are also willing to work with instructors in the use and care of media equipment. Contact Mary Jane Green, Ext. 5084, for basic training in the use of Smartboard.
Additional Media Equipment: If a room is not so equipped and/or additional media equipment is needed such as portable data projector, laptop computer, etc., contact Rebecca Funke, Ext. 5040, Karen Messler, Ext. 5041, or Donna Kelly, 5043, to check on availability. You will need to reserve the media equipment at the circulation desk in the library to ensure its availability for a specific day and class period.
Problems with Equipment: Contact Rebecca Funke, Ext. 5040, if there are problems with the media equipment and Ron Erickson, LAN Specialist, Ext. 5045, if there are problems with computers, printers, or data projectors.
Classroom Access and Key Card Needed
In most locations the classrooms will remain unlocked and no key will be necessary. If a room is locked, please contact the main office or speak with a custodian. However, a key card will be needed to enter the adjunct office, Room 136, and the mailroom, Room 210.
Computer Access, Network, & Problems
Computer Access: The adjunct office, Room 136, is equipped with a computer. Also, adjuncts are free to use the student computer lab, Room 135B, or any of the computer classrooms (Rooms 215, 219, 220, 218, 207, 208) when they are not in use.
DMACC Computer Network Access: As soon as an adjunct’s employment status has been approved by the Human Resources Department on the Ankeny Campus, the adjunct will be cleared to have his/her name put on the DMACC computer system. Group leaders arrange this by filling out a network access form.
In order to login to a DMACC computer:
1. Press control+alt+delete.
2. Your login name is your first initial, middle initial, last name (no spaces).
3. Your login the first time is the last 4 digits of your social security number.
4. You may change your password after you have entered the system the first time.
In order to have access to Web Banner for class lists, you will need to have a PIN number. This will be sent to you via regular mail from Systems Integration. If you have difficulty logging-in once you have received your PIN number, please contact Paula Goldsworth, 433-5021, or Systems Integration by dialing 7300 from a DMACC Campus phone.
Problems: For technical problems with computers (disks stuck in drives, etc.) and printers (lack of toner and paper jams), please contact Ron Erickson, LAN specialist, Room 126, 433-5045. Ron, however, is not in the position to help individual faculty members with software issues.
If you are given access to a generic student password from Ron Erickson in order to login students who can’t be logged in otherwise, under no circumstances let students know this password. If students need to use the computer with this password, ask them to remove themselves from view of the computer screen so that you can type in the password without their seeing it.
Mailboxes
Mailboxes are located in Room 210. Please check them often as important campus notices such as your copier code number, ten day mandatory reporting, mid-term, and final paper copies are placed in mailboxes. Also, sometimes students who are unable to find instructors will turn papers into the main office; these papers are placed in instructor’s mailboxes. (If an instructor won’t accept a paper that has been turned into the main office and forwarded to his/her mailbox, please inform the students of this non-acceptance policy.)
Telephone and Voice Mail
Location: A telephone is available in the adjunct office, Room 136.
Explanation: The prefix to the general campus number is 432. The prefix to most Boone Campus office numbers is 433. If you are dialing from the DMACC Boone Campus to another number on Boone Campus or any other DMACC Campus, you may eliminate the prefix and just dial the last four numbers. In order to make a local call off-campus, one needs to dial “9” in order to get an outside line. Long distance calls cannot be made from phones in the adjunct office without a special code number.
Voice Mail: Voice mail is a very convenient way for students to reach instructors. Adjunct faculty may request voice mail by contacting Paula Goldsworth, Room 120 F, 433-5021. Paula will give written instructions for using the voice mail system. Voice mail at DMACC is active 24 hours a day, seven days a week. Along with DMACC’s general number, (515) 432-7203, adjuncts should consider giving DMACC phone extension numbers in syllabi for student use. DMACC’s voice mail system allows for the retrieval of messages from anywhere in the
Courtesy: Please be sure to return phone calls. It is every College employee’s responsibility to observe common phone etiquette. It helps with our image, enrollment, and retention.
Photocopying
Location and Code: Photocopiers are located downstairs in the adjunct office, Room 136, and upstairs in the mailroom, Room 210. One can only use the copiers by entering a person’s individual code. The login number is the last four digits of your social security number and the login number is the last two digits of your group leader’s phone number. You will need to be sure to clear your code at the end of your copying session. If you don’t know your login and password or if they don’t work, contact Paula Goldsworth, Room 120F, 433-5021.
Restriction: Work study students are not allowed to use the copier in Room 210 due to the presence of faculty mailboxes.
Problems: All problems with copiers need to be reported to the library, Room 135. Please be sure to report paper jams immediately to a member of the library staff as unresolved paper jams are potential fire hazards.
Ankeny Campus Copy Room: Given sufficient turn around time, large amounts of copying can be forwarded from the Boone Campus to the Ankeny Campus Copy room. Copy Room Request forms are in the main office. Send Copy Room Request form and material to be copied to the Ankeny Campus Copy Room via intercampus mail located in the main office, Room 120.
Adjunct Offices
Paula Goldsworth, the Provost’s secretary, will assign adjuncts their desks in the adjuncts’ office, Room 136. Adjuncts are also welcome to book the two conference room, Room c110 for conferences with students. Some instructors have used the Courter Center for student conferencing. If you are not holding a formal class for one day in order to hold student conferences, please be sure to inform Sandi Johnson, Ext. 5026, or Nancy Moeller, Ext. 5027.
Student Evaluations
Forms: Student evaluation forms that are to be filled out by students in every class will be placed in adjuncts’ mailboxes during each semester. Check with the Provost’s office for exact time frame of the evaluation process.
Procedure: Adjuncts will set aside time for their students to fill out the evaluation forms in the classroom. A student should be designated to collect the evaluations and take them to Provost Tom Lee ’s office, Room 120E, for day classes or to the office assistant at the main office (before 7:00 PM) for evening classes. A copy of the evaluations will be sent to the instructor at the end of the semester after the instructor has turned in his/her grades or during the next semester.
Mentors
Group leaders function as mentors assisting adjuncts with resource materials and classroom management strategies.
Program/Department-Specific Policies & Procedures
Group leaders will inform adjuncts of procedures and policies that are department-specific. Questions about department-specific policies and procedures can be directed to these.
Boone Campus Safety and Security Issues
In the event of an emergency situation, call 9-911 to expedite the appropriate response by authorities.
Explanation: Law enforcement and security is provided as warranted by existing conditions to help ensure the safety and security of our campuses. Security measures include security systems, exterior lighting, courtesy phones, and attention to landscape materials. In addition, the Boone Police Department patrols and assists the College. DMACC Building and Grounds personnel administer traffic and parking regulations and provide assistance to the College community.
Reporting Crime: Students, staff, and faculty are encouraged to report all criminal incidents and/or suspicious activity to the following: Monday through Friday daytime 7:30 AM – 4:30 PM call the Provost’s office at 433-5020. After hours, contact the custodian on the Boone Campus and/or contact Dean Hatch, Building and Grounds Supervisor on his cell phone at 290-0553. All criminal and suspicious incidents reported to the Provost’s office and/or building and grounds crew will be investigated. The Boone Police Department will be immediately notified of all incidents of murder, rape, robbery, assault, burglary, motor vehicle theft, and any theft over $150 in value.
Warnings: Timely warnings about crimes considered to be a threat to students and employees will be disseminated to the College community by methods which may include the student newspaper, College Bulletin announcements, press releases for local newspapers, radio, TV, and/or posted notices
Reference: Business Services Procedure 5521, Reporting Accidents and Security Incidents
The DMACC Crisis Management Team (CMT) was established in response to concerns regarding increasing frequency of violence in the workplace and the occurrence and impact of natural disasters on College staff, students, facilities, and operations. The CMT is responsible for 1) managing crises in order to contain or reduce adverse consequences and restore normal College functions and activities and 2) evaluating threats, with the assistance of expert resources as needed, and directing such institutional action as is appropriate to reduce or eliminate the risk of danger.
A crisis is a clear and present dangerous event involving immediately imminent or actually consummated violence, injury, or damage to persons or College facilities. Examples of a crisis include
· Fire
· Tornado
· Flood
· Physical assault
· Brandishing a weapon
· Verbally or physically aggressive behavior if the aggressor has been warned to cease the behavior and refuses to do so
· Bomb threats
· Suicide claims.
Because a crisis requires immediate action to prevent or minimize injury, loss of life, or substantial damage to College facilities, a crisis is to be reported immediately to a Building Captain. Once on the scene, the Building Captain will take charge of the crisis and contact the CMT. The CMT will implement measures to manage, contain, and reduce the consequences of the crisis, and restore normal College functions and activities. Employees on the scene are to follow the steps listed on the DMACC Emergency Checklist.
Persons on the scene shall undertake the following actions in the order listed:
Tom Lee , Room 120, 433-5020
Orv Salmon, Room 205, 433-5050
Dean Hatch, Mechanics Room, 433-5052 or
515-290-0553 (cell phone)
Building Captains will then
A threat is a statement or action indicating an ambiguous or future risk of violence. Examples of threats include statements or actions 1) which suggest a current propensity for future violence but not accompanied by overtly aggressive behavior or other indications of imminent danger or 2) which are ambiguous in nature. Because threats require assessment before reaction, they are to be reported to a member of the CMT. The CMT will assess the threats and direct such institutional action as is appropriate to reduce or eliminate the risk of danger.
Reference: Board Policy 2015, Firearms and Weapons on College Property; Threat Assessment; Crisis Management
Tornado Drills and Instructions
Alarm: At Boone, the tornado alarm is a conventional City Tornado Alarm, which is a long steady siren, located on the roof the Boone Campus Theatre. The alarms inside the building will sound, but will not make a pulsing sound sometimes used to distinguish between fire and tornado.
No Alarm: If the tornado alarm has NOT sounded, and you see a tornado, call 9-911 and Dean Hatch, Building and Grounds supervisor, 433-5052 or 515-292-0553 (cell phone) or speak with any custodian so that he/she can, if possible, activate the tornado alarm or campus phone calling alert system.
If there IS a tornado:
+Go to interior hallways or restrooms and stay away from windows.
+Keep out of vehicles and get inside of a building. If no buildings are close,
look for a ditch, culvert, or low spot.
+When the tornado alarm stops, it does not mean that the tornado has passed. The
tornado alarm is automatically turned off after approximately 3 minutes.
+Custodial staff or a building captain, listening to a weather radio, can determine if it’s
all clear for your building.
Prior to Bad Storms:
+Locate your building’s weather radio and make sure it’s turned on by using the
“volume” dial to the left. You can listen to the current weather conditions by
pressing the “weather” button. You can have it automatically sound when the
National Weather Service sounds a tornado alarm by pressing the “alert” button.
+Locate flashlights.
If tornado hits:
+Call 9-911.
+ Call Tom Lee , 433-5020, and/or Dean Hatch, 433-5052 or 515-290-0553 (cell phone)
Fire Drills and Instructions
Fire Alarm
+The fire alarm is a steady siren. If this warning is sounded, proceed to the nearest fire exit to exit the building to an area at least 500 feet away from the building, trying to avoid any area on fire. Familiarize yourself with the fire exits in your building.
+If for some reason the fire alarm has not sounded and you have found a fire, pull the nearest fire alarm station, and then proceed to the nearest fire exit in the building. Do not re-enter the building until “all clear” has been given by a member of the Crisis Management Team (Tome Lee , Orv Salmon, or Dean Hatch).
Call 9-911
Call Tome Lee , 433-5020, and/or Dean Hatch, 433-5052 or 515-290-0553 (cell phone)
Pull Alarm
+Get people out of the building – at least 500 feet from the building. The further away the better.
+When evacuating, close all doors.
Assist Victims
+Assist victims.
+Assist in escape (without entering dangerous areas).
+Assist with medical needs.
+Assist handicapped persons (Check restrooms for deaf people.)
Medical Emergencies
In the event of a serious medical emergency, persons first on the scene should undertake the following:
+Call 9-911 from any campus or courtesy phone or 911 from any pay
phone (no coins needed).
+Call Provost Tom Lee ’s office at 515-433-5020 and/or Dean Hatch at
433-5020 or 515-290-0553 (cell phone).
+Notify your Crisis Management Team.
+See Medical Emergencies pocket guide in First Aid Kits.
+If capable, perform necessary emergency first aid.
Note: An AED (Artificial External Defibrillator is located on the Boone Campus in the main office.
Boone County Hospital . . . . . . . . . . . . . . . . . 432-3140
Boone Police Department . . . . . Emergency . . . . 9-911
Non-emergency 432-3456
Poison Control Center . . . . . . . . . . . . . . . . . . . 241-6254
or 1-800-362-2327
Give Notice: Please notify the Provost’s office as soon as possible after handling a medical emergency in case there is need to fill out an incident report. Student Insurance: There are student insurance application brochures located in the open files in the hall by the mail office.Parking Regulations
Faculty Parking: The parking lot in front of the Boone Campus Building is reserved for Boone Campus/Ames High faculty. Cars without DMACC staff parking permits may be ticketed in this lot. This front lot also has space for short term visitor parking. The lot behind the Boone CampusBuilding is for student and faculty overflow parking.
Permit Needed: All motorized vehicles parked on campus by students and employees are to have a parking permit affixed in the designated position. Contracted and adjunct faculty who drive vehicles that regularly utilize College parking lots from the hours of 7:00 AM to 3:00 PM should affix a permit to each vehicle they drive to campus.
Permit Not Needed: Evening and Saturday faculty and students are not required to register their vehicles unless parked on the campuses during daytime hours, Monday through Friday. Faculty may obtain permits at no charge from the main office, Room 120.
Responsible Party: The registered holder of a parking permit, regardless of who drives the vehicle, is responsible for that motor vehicle complying with all regulations. Violating parking regulations will result in fines.
Handicapped Parking: Handicapped parking is enforced by the Boone Police Department.
Restrictions: Skate boarding, roller blading, roller skating, bicycle stunt riding, or similar activities are prohibited on all DMACC buildings and grounds, including roads, drives, parking lots and sidewalks. Exceptions may be allowed for official DMACC sponsored programs.
Reference: Business Service Procedure 5517, Parking Permits
Business Service Procedure 5544, Traffic and Parking Rules and Regulations
Friday Morning Treats
The Boone Campus Employees Association organizes coffee and doughnuts, etc. every Friday morning both the fall and spring semesters in the Conference Room. Adjuncts are invited both to partake of the treats and volunteer to contribute. The volunteers list will sit on the table of the conference room every Friday morning. If you have questions, please contact Shelby Hildreth, Room 120B, Ext. 433-5024.
Courtesy and Pay Phones
Courtesy phones that allow access to DMACC numbers and 911 are located in the hall outside of the main office, Room 120, and outside of Room 226 upstairs.
A pay phone is located in the hall outside of the main office, Room 120.Faculty and students whose cars won’t start, have low tires, or have locked keys in their cars should contact Provost Hatch, 433-5052 or 515-292-0553 (cell phone), a member of the custodial staff, or a commercial car service. DMACC custodial service is provided free of charge, but charges of any commercial car service will be the full responsibility of the student.
ATM Machine
An ATM machine is located in the hall between Room 111 and the Center near the northeast entrance to the building.Food Services
Boone Campus provides food services where food is prepared onsite. Boone Campus Food service is located in the Courter Center and is open from the first day of class to the last day of finals during the Fall and Spring semesters. The hours are 7:30 AM – 1:00 PM.
Vending machines are also available in two locations in the Courter Center. To report problems with and/or to solicit refunds from malfunctioning vending machines, please contact the main office, Room 120.
Gymnasium
The gymnasium is located at the southeast end of the Boone Campus Building. When not occupied by athletic team practice, faculty members are welcome to use the gyms for exercise. Contact Orv Salmon, Gym, Ext. 5050, athletic director, for specific terms during the semester when the gymnasium is open. This facility includes a basketball court and weight room located above the gym. The weight room contains weight machines, treadmill machine, stair climber, exercise bikes, free weights, and workout mats.
Lost and Found
Check in the main office, Room 120, for lost and found items.