| Location
Photocopying Acquisition
of Class Lists Student Evaluations Record
of Syllabus Mentors Student
Advisor Program/Discipline-Specific
Policies & Procedures Adjunct
Instructor Absence Substitutes
for Adjuncts Tornado Drills
and Instructions Room
and Schedule Changes Fire Drills and Instructions Office
Supplies and Equipment
Medical Emergencies Classroom
Media Equipment Parking Classroom
Access & Key Card Needed Food
Service Access
to Computers, DMACC’s Lost and Found Network, & Problems |
Location
Acquisition
of Class Lists
The Provost’s office will distribute class lists four times during the semester: at beginning of term, after 10th day, midterm, and for final grades. Class lists may also be viewed online by doing the following:
1. Go to http://www.dmacc.edu.
2. Hover over the Human Resources bubble to evoke a drop down menu.
3. Click on the last menu item “Employee Web” for Web Info Systems.
4. Scroll down to the bottom of the page. Your login is your Social Security Number. Your password is your PIN number. If you did not receive a pin
number via regular mail, please contact Paula Goldsworth at Ext. 5021.
5. Select Faculty Services on the Main Menu.
6. Select the “Term” and Submit.
7. Select the “CRN” and Submit. *CRN means “Course Reference Number” – This number can be found next to the name and section identifier in the registration schedule. CRNs are specific to each term.
8. Select “Class List” and Submit.
Paper class lists will be both mailed to adjunct’s homes and delivered to adjunct’s classrooms by a Boone Campus counselor or educational advisor.
Record of Syllabus
Distribution: Copies of syllabi along with copies of course competencies need to be distributed to students during the first class period. Students who are enrolled but are not there for the first class session or students who enroll during the official add period should be given a syllabus as quickly as possible.
Turn In: All adjunct faculty members are to save a copy of their syllabus on the "N" drive or attach a copy to an e-mail to pjgoldsworth@dmacc.edu. These syllabi need to be in the Provost’s office by the end of the first week of classes. Doing so facilitates handling emergency situations if faculty members are unable to complete their teaching assignment. It would also be useful for group leaders to have an electronic copy of your syllabus as well as the Provost’s office.
Student Advisor
A student
advisor from DMACC’s Boone Campus is planning to be at the
Adjunct Instructor Absence
(Class Cancellation or Substitute)
Give
Notice: When adjunct faculty are unable to meet their classes due to emergencies
or illness, contact BOTH the Provost’s
office, 433-5020 or Paula Goldsworth’s office, 433-5021
AND your group leader (see contact list
–general information about Boone/Ames). The
Provost or the appropriate group leader determines whether to cancel the class
or find a substitute (see section below entitled Substitutes for Adjuncts).
If the adjunct instructor is teaching a night class and has not gotten hold
of the Provost’s office or the group leader before
Student Notification: With sufficient notice and availability of office personnel, the associate Provost’s office will attempt to call students to inform them that their class has been cancelled due to instructor absence.
Substitutes For
Adjuncts
Group leaders will either find or assist adjuncts in finding suitable substitutes if decisions are made to hold classes when adjuncts are going to be absent. Adjuncts should not find a replacement without notifying their group leader of both the absence and replacement.
Room and Schedule Changes
Room Changes: Permanent and temporary room changes need to be arranged through the Ames High Community Education Liaison, 239-3710, Ext. 305. In addition, adjuncts need to inform the Provost’s secretary, Paula Goldsworth, Ext. 5021, of any permanent room changes so that she can inform students of the new locations or assist people in locating students in emergency situations.
Give Notice: Temporary room changes (even for one day) need to be given to the Ames High Community Education Liaison, 239-3710. If possible, Brian Green , the Associate Provost, should be notified by calling 433-5025. Notification of this temporary room change is very important because sometimes students need to be located when there is an emergency.
Schedule Changes: All schedule changes must be arranged through your group leader and approved by the Provost’s office.
Office Supplies and Equipment
Office Supplies: The stock of office supplies such as pens, paper clips, envelops, folders, etc. are ordered and maintained by group leaders at the Boone Campus. Check with your group leader to see how to obtain these supplies.
Equipment: The Scantron and transparency maker are available for use in the adjunct office, Room 136, on the Boone Campus. You will need a key card, available from Paula Goldsworth, Room 120F, to access Room 136. Scantron forms are available from your group leader.
Discipline-Specific Supplies and Equipment: In most cases, group leaders will handle the acquisition of discipline-specific supplies. Prior approval from one’s group leader or the Provost’s office is needed in order for an adjunct faculty member to purchase supplies that will be paid for by DMACC. DMACC is tax exempt and should not be charged tax. Original charge slips must be turned into your group leader or to Vicki Lauzon, Room 120D.
Classroom Media
Equipment
Media Equipment Available in Classroom: Media equipment will be available in all classrooms at the Hunziker Center in Ames.
Additional
Equipment Media: You are also welcome to check out media equipment (video
camera, laptop computers digital camera, etc.) from the Boone Campus Library.
You will have to take responsibility for picking up the equipment and returning
the equipment to the Boone Campus Library in a timely manner. In order to
ensure that the equipment is available, it would be a good idea to reserve
the equipment by calling Rebecca Funke, 433-5040, Karen Messler, 433-5041,
or Donna Kelly, 433-5043.
Classroom Access and Keycard
Needed (at Boone)
Boone: If you are planning on photocopying on the Boone Campus, you will need a key card to enter the two rooms that have copiers, the adjunct office, Room 136, and the mail room, Room 210.
Access to Computers,
DMACC’s Network, & Problems
Computer Availability (Boone Campus only): Ames adjuncts are welcome to use the computer in the Boone Campus Adjunct Office, Room 136. Also, adjuncts are free to use the student computer lab, Room 135B, or any of the computer classrooms (Rooms 215, 219, 220, 218, 207, 208) when they are not in use.
DMACC Computer Network Assess: As soon as an adjunct’s employment status has been approved by the Human Resources Department on the Ankeny Campus, the adjunct will be cleared to have his/her name put on the DMACC network computer system. Group leaders arrange this by filling out a network access form.
In order to login to a DMACC computer:
1. Press control+alt+delete.
2. Your login name is your first initial, middle initial, last name (no spaces).
3. Your login the first time is the last 4 digits of your social security number.
4. You may change your password after you have entered the system the first time.
Web Banner Access: In order to have access to Web Banner for your class lists, you will need to have a PIN number. This will be sent to you via regular mail from Systems Integration. If you have difficulty logging-in once you have received your pin number, please contact Paula Goldsworth, 433-5021 or Systems Integration by dialing 7300 from a DMACC Campus phone.
Problems with Computers on Boone Campus: For technical problems with computers (disks stuck in drives, etc.) and printers (lack of toner and paper jams) on the Boone Campus, please contact Ron Erickson, LAN specialist, Room 126, 433-5045. Ron, however, is not in the position to help individual faculty members with software issues.
Photocopying
Ames Photocopying: Ames Center Faculty will have a copier available for use at the Boone Campus and Hunziker Center and will no longer use Copy Works or Prints Copy Center.
Boone
Campus Location and Code: You are welcome to use the copiers in Rooms
136 and Room 210 on the Boone Campus. A key card is required to access these
rooms. Contact Paula Goldsworth, 120F, Ext. 5021, for a key card. One can only
use the copiers by entering a person’s individual code. The login number is
the last four digits of your social security number and the login number is
the last two digits of your group leader’s phone number. The Provost’s office
will code these numbers into the copy machine to grant you access. If you
need numbers coded into the copy machine or have trouble with your numbers,
please contact Paula Goldsworth, 120F, Ext.
5021. You will need to be sure to clear your code at the end of your copying
session. A parking permit is needed if photocopying up until
Restriction: Work study students are not allowed to use the copier in Room 210 and should not be given access.
Boone Campus Problems: All problems with copiers need to be reported to the library, Room 135. Please be sure to report paper jams immediately to a member of the library staff as unresolved paper jams are potential fire hazards.
Ankeny Campus Copy Room: Given sufficient turn around time, large amounts of copying can be forwarded from the Boone Campus to the Ankeny Campus Copy room. Copy Room Request Forms are in the main office. Send Copy Room Request Form and material to be copied to the Ankeny Campus Copy Room via intercampus mail located in the main office, Room 120.
Student Evaluations
Student evaluation forms are to be filled out by students in every class. Adjuncts will set aside time for their students to fill out the evaluation forms in the classroom. The associate Provost and educational advisors will administer these evaluations. A copy of the evaluations will be sent to the instructor at the end of the semester after the instructor has turned in his/her grades or during the next semester.
Mentors
Group leaders function as mentors assisting adjuncts will resource materials and classroom management strategies.
Program/Department-Specific
Policies & Procedures
Group leaders will inform adjuncts of procedures and policies that are department specific. Questions about department-specific policies and procedures can be directed to these people.
In
the event of an emergency situation, call 9-911 to expedite the appropriate
response by authorities.
Please
contact the
Ames Police can be contacted at: Emergency 911
Non-emergency 239-5133
Threats: A threat is a statement or action indicating an ambiguous or future risk of violence. Examples of threats include statements or actions 1) which suggest a current propensity for future violence but not accompanied by overtly aggressive behavior or other indications of imminent danger or 2) which are ambiguous in nature. Because threats require assessment before reaction, they are to be reported to the Boone Provost Campus Office and the Ames Community Education Liaison. The Campus Provost and/or the Ames Community Education Liaison will assess the threats and direct such institutional action as is appropriate to reduce or eliminate the risk of danger. Crises: A crisis is a clear and present dangerous event involving immediately imminent or actually consummated violence, injury, or damage to persons or College facilities. Examples of a crisis include:
· Fire
· Tornado
· Flood
· Physical assault
· Brandishing a weapon
· Verbally or physically aggressive behavior if the aggressor has been warned to cease the behavior and refuses to do so
· Bomb threats
· Suicide claims.
Because a crisis requires immediate action to prevent or minimize injury, loss of life, or substantial damage to College facilities, a crisis is to be reported immediately to a Kris Bugler, Ames Community Education Liaison, or the Ames custodian on-duty. Employees on the scene are to follow the steps listed on the DMACC Emergency Checklist.
Persons
on the scene shall undertake the following actions in the order listed:
Reporting
Crimes: Students, staff, and faculty are encouraged to report
all criminal incidents and/or suspicious activity to the following to the
Boone Campus Provost’s office, 433-5020, Monday through Friday daytime
Warnings:
Timely warnings about crimes considered to be a threat
to students and employees will be disseminated to the College community by
methods which may include the student newspaper, College Bulletin announcements,
press releases for local newspapers, radio, TV and/or posted notices.
Reference:
Business Services Procedure 5521, Reporting Accidents and Security
Incidents
Tornado Drills and Instructions
Ames is equipped with tornado alarms.
If there IS a tornado:
+Go
to interior hallways or restrooms and stay away from windows.
+Keep
out of vehicles and get inside of a building.
If no buildings are close,
look for a ditch, culvert, or low spot.
+When the tornado alarm stops, it does not mean that the tornado has
passed.
Wait for an official all-clear signal.
+Ames personnel, listening to a weather radio, can determine if it’s
all clear for your building.
If tornado hits:
+Call
9-911.
+ Call Tom Lee ,
433-5020, and/or Dean Hatch, 433-5052 or cell phone
515-290-0553.
Fire Drills
and Instructions
Fire
Alarm
+The fire alarm is a steady siren. If this warning
is sounded, proceed to the nearest fire exit to exit
the building to an area at least 500 feet away from the building, trying to
avoid any area on fire.
+Familiarize yourself with the fire exits in
your building.
+If for some reason the fire alarm has not sounded
and you have found a fire, pull the nearest fire alarm station, and then proceed
to the nearest fire exit in the building. Do not re-enter the building until
“all clear” has been given by an official of Ames.
Call
9-911
Call
Tom Lee , 433-5020, and/or Dean Hatch,
433-5052 or cell phone 515-290-0553.
Pull
Alarm.
+Get people out of the building – at least 500
feet from the building. The further away the better.
+When evacuating, close all doors.
Assist
Victims.
+Assist victims.
+Assist
in escape (without entering dangerous areas).
+Assist
with medical needs.
+Assist
handicapped persons (Check restrooms for deaf people.)
Medical
Emergencies
In the event of a serious medical emergency, persons first on the scene should undertake the following:
+Call 9-911 from any campus or courtesy phone or 911 from any pay
phone (no coins needed).
+Call Provost Tom Lee’s office at 515-433-5020 and/or Dean Hatch at
433-5020 or cell phone 515-290-0553.
+If capable, perform necessary emergency first aid.
Ames Police Department . . . . Emergency . . . . 911
Non-emergency . 239-5133
1-800-362-2327
Please
notify the Provost’s office, 433-5020, as soon as possible after handling a medical
emergency because you will need to fill out an incident report.
Parking Regulations
Regulations: Faculty and students do not need a DMACC staff parking permit to park at Ames for DMACC classes. If you are planning on being on the Boone Campus during the day for mentoring, copying, use of the library, etc., you will need a Boone Campus staff parking sticker to park on the Boone Campus. You can get this parking sticker from the main office, Room 120, on the Boone Campus free of charge.
Responsible Party: The registered holder of a parking permit, regardless of who drives the
vehicle, is responsible for that motor vehicle complying with all regulations.
Violating parking regulations will result in fines.
Handicapped Parking: Handicapped parking is enforced by the Ames
Police Department.
Reference:
Business Service Procedure 5517, Parking Permits
Business Service Procedure 5544, Traffic and Parking Rules and Regulations
Please check with the Ames High Community Education Liaison, Room 119, 239-3710, Ext. 305, for lost and found items.