DMACC Student Handbook: Policies & Procedures

Attendance & Enrollment

The Academic Records Office will send preliminary rosters to all faculty at the beginning of each term. Faculty are asked to check these rosters to identify any students who never attended class and return the roster to the Academic Records Office or report over the internet. Students who are reported as never attending will be sent an email. Students may remain in class if they obtain instructors’ signatures and return a copy of the email notification to the Academic Records Office on the campus they attend by the deadline stated in the letter. Students who do not return the letter may be administratively dropped from the class(es) they did not attend. If students decide not to attend Des Moines Area Community College, it is still their responsibility to drop their classes. The Financial Aid Office may adjust the financial aid of students who were administratively dropped.

When one-third of the term has passed (i.e., 5th week of a regular term; 3rd week of a summer term), faculty members will be asked to report students with grades less than 2.0 (“C-” or less) and report students who have stopped attending class.

The Financial Aid Office and Academic Records Office will notify students if low grades are reported or if they have reportedly stopped attending class(es). The Financial Aid Office will determine which students have quit attending all classes or have “unofficially withdrawn.” If students have stopped attending all classes and receive financial aid, they will be withdrawn as of the most recent date of attendance or as of midterm if the date is unknown. Financial aid programs will be refunded accordingly. Any cash payments awarded to students will be repaid according to the federal repayment formula. The Financial Aid Office will notify the students of the amount to be repaid.

If students wish to reenroll after an administrative withdrawal has taken place, they will need the written permission of instructor(s) and will need to pay tuition and fees in full. The students will have the option to an appeal in writing to the Financial Aid Appeals Committee or the Petition for Policy Waiver Committee.